Site Office Administrator, Operations

5 days ago

Melbourne, Victoria, Australia ENGINEERINGUK Full time

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Sector: Administration and Secretarial, Operations and Facilities Management

Role: Administrator

Contract Type: Permanent

Hours: Full Time

DESCRIPTION

We are currently seeking an experienced Site Office Administrator to join the business and play a critical role in supporting the Fulfillment Center (FC) Operations team for our brand new site in Cranbourne West.

The successful candidate will be highly organised, extremely detail-oriented, self-motivated, and able to handle confidential information, as well as demonstrate the ability to respond effectively to changing workloads and priorities.

Please note that the shift structure is based on a business need (Monday to Friday).

Key Job Responsibilities:

  1. Maintaining schedules, planning events, coordinating meetings, and conferences for the FC.
  2. Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms.
  3. Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items.
  4. Complete purchasing of site office requirements.
  5. Support with calendar management for general manager and leadership team.
  6. Attend leadership meetings, taking notes/actions items.
  7. Schedule cost-effective travel arrangements including airfare, hotel, and ground transportation as needed.
  8. Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs.
  9. Support the continuous improvement activities within the FC.
  10. Think and plan ahead, delegate responsibilities appropriately, and manage time effectively.
  11. Coordinate closely with Workforce Management, Maintenance, Human Resources, and other teams within the FC.
  12. Serve as representative on department team-building and improvement activities and peer recognition.
BASIC QUALIFICATIONS
  1. Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
  2. 2+ years administrative support experience in a related field.
  3. Excellent written and verbal communication skills.
  4. Ability to prioritise and handle multiple tasks at any given time while maintaining commitment to deadlines.
  5. Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside contacts.
  6. Availability to work Monday to Friday and overtime as needed.
PREFERRED QUALIFICATIONS
  1. Strong analytical skills and attention to detail.
  2. Passion and enthusiasm for the Amazon vision.
  3. Strong organisational and communication skills, team-oriented philosophy, and problem-solving skills.
  4. High levels of integrity and discretion.
Acknowledgement of country:
In the spirit of reconciliation, Amazon acknowledges the Traditional Custodians of country throughout Australia and their connections to land, sea, and community. We pay our respect to their elders past and present and extend that respect to all Aboriginal and Torres Strait Islander peoples today.

IDE statement:
Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, disability, age, or other legally protected attributes.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit here for more information.

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