Administrator, Office

3 weeks ago

Brisbane, Queensland, Australia StandardAero Full time
  • Managing all incoming calls for StandardAero Brisbane in a professional manner.
  • Completing basic site induction and exit for all visitors/contractors. Ensure all visitors are signed in and out of the facility using Traction Guest (electronic sign-in).
  • Day to day administrative tasks such as sorting and distribution of all incoming and outgoing mail, creating documents, printing, scanning, laminating, label making, filing, maintaining replenishing stationary/ First Aid kit levels .
  • Assist with Facilities Maintenance, record keeping as per company and local legislative requirements and period status reporting to management.
  • Source contractors for all site services, review and negotiate contractual terms and conditions.
  • Liaison with Finance, procurement and other business units to support all internal procedures such as vendor account setup, PO creation, invoice approval for payments and dispute resolution.
  • Reporting and advising management on areas requiring further attention in a timely manner and ensuring required tasks are planned/budgeted for and completed accordingly.
  • The upkeep of the reception area, boardroom, staff lunchroom and amenities such as the staff coffee machine and ordering consumables for kitchen.
  • Assist in the coordination of orientation for new employees
  • Employee I.D. and Security Card Management
  • Responsible for maintaining and ordering of all workwear and marketing material.
  • Scanning Maintenance History file and Logbook.
  • Managing Weekly Diary
  • Updating of the Training Folder and Plan as required
  • Prepare training materials (manuals, presentations, etc.) and records, booking for training courses for employees.
  • Assist in the coordination of various employee events including company Christmas parties, and lunches.
  • Perform all other duties as required to ensure departmental efficiencies.

Position Requirements:

  • Have a minimum of 3 years' experience
  • Certificate III Business Administration
  • Demonstrate excellent interpersonal, oral and written communication skills
  • Advanced Microsoft office and Database applications skills
  • Ability to work independently, meet deadlines and be self-motivated
  • Excellent attention to detail
  • Demonstrate a high degree of professionalism
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