Scheduler

About the role

We have an exciting newly established opportunity for a Scheduler to join our dynamic, growing team.

If you are a proactive and detail-driven individual who thrives in a fast-paced environment, then we want to hear from you. Reporting to the Operations Centre Supervisor, you will be responsible for coordinating and managing flight & maintenance crew rosters by collaborating with various departments to achieve optimal operational efficiency, regulatory compliance, and seamless service delivery.

Responsibilities of the role include :

• Collaborate effectively with the Flight Operations and Maintenance Teams to ensure rosters accurately reflect resource needs and meet client requirements.
• Manage and coordinate staff rosters for all bases within Air Maestro in accordance with the FRMS, EBA, and contractually operational requirements.
• Ensure the roster is completed and available to staff in a timely manner that meets any EBA requirements.
• Liaise with Pilots, Engineers, and Tech Crew regarding changes and updates to the roster.
• Collaborate with Flight Operations, Maintenance, and Travel to avoid roster conflicts with training and simulator sessions.
• Obtain approval from the Head of Flights Operations (Chief Pilot) and Director of Technical regarding significant changes to rosters, potential gaps, and changes incurring additional costs such as overtime.
• Maintain Air Maestro to ensure that Pilots, Engineers, and Tech crew details are current and all qualifications are monitored to remain within currency periods.
• Manage and upload required documentation.
• Identify improvements in roster / scheduling processes, in collaboration with the BCMs and SBEs / SBPs, and implement changes as required.
• Support the travel and accommodation requirements for Pilots, Engineers, and Tech Crew to meet EBA and Company guidelines, including relocation.
• Generate and maintain audit-ready records for aviation authorities.

To be considered for this role, you will need :

• A certificate or tertiary qualification in Training Coordination or a related field (highly desirable but not essential).
• Demonstrated experience in management and coordination of training.
• Knowledgeable in Pilot and Engineering qualifications and aircraft airworthiness standards as contained in PHI's Flight Operations Manual.
• Experience working in a fast-paced operational / customer service environment within an Aviation, Emergency Service, Defence, Mining, or Oil and Gas field or similar.
• Familiarity with IT systems – Workday, Air Maestro, RAMCO, Coruson, SharePoint or similar.
• High proficiency in Microsoft Office 365.
• Experience working in rotary-wing operational environment (highly desirable but not essential).
• Maintain the confidentiality of information and protection of information according to privacy agreements.

About you :

• Must be able to work in a team where duties and projects are shared between other coordinators.
• Strong multitasking and decision-making skills, with the ability to prioritise tasks to ensure effective sequence of operational activities.
• Maintaining focus and accuracy to ensure all staff including pilots and engineers are 'current' to perform their tasks.
• Proactive and self-motivated, with the ability to anticipate needs, take initiative, and take ownership of tasks without requiring direction.
• Proven ability to communicate clearly, concisely, and professionally with staff and clients, while maintaining confidentiality and professionalism in high-tempo situations.

Culture & Benefits :

• Competitive Base Salary, in line with your skills and experience
• Commitment to your ongoing development and growth, including on-the-job opportunities, formal programs, coaching, and mentoring
• Values-led culture
• Salary sacrifice options including novated leases and superannuation.
• A work environment where safety is always the number one priority