Billing and Accounts Payable Officer

4 days ago


Melbourne, Victoria, Australia Labour Power Full time

Accountancy

Tullamarine, Melbourne, Australia
Billing and Accounts Payable Officer

We are currently seeking an experienced Accounts Payable Officer to support the accounts team of a large manufacturing business. The ideal candidate will have at least 3-5 years experience in a similar role and be able to manage projects within allocated timelines and to required levels.

  • $35.86 per hour inclusive of casual loading
  • Monday to Friday 9.00am-5.00pm
  • Tullamarine Location
  • Temp to Perm opportunity
  • Immediate start

The Billing Enquiries and Accounts Payable Administrator is accountable for processing vendor invoices, requesting credits from vendors, and reconciling complex vendor/hauler accounts. This role is also responsible for the timely completion of customer billing, Container Deposit Scheme payments, and vendor rebate enquiries involving documenting and investigating claims, processing credit notes or adjustments, and communicating with both vendors and customers along with providing regular reporting to internal departments.

Duties and Responsibilities:

Accounts Payable
  • Process invoices into SAP for inbound freight movements in accordance with daily KPIs
  • Validate charges for accuracy against runsheet and master data pricing information
  • Promptly handle inbound and outbound vendor queries via phone & email
  • Prepare manual credit adjustments from vendors when at fault to recover the cost and manual invoices for VIMS, an invoice approval workflow tool
  • Escalate potential risk of stop service to Team Leader & Vendor Management
  • Complete monthly vendor reconciliations
  • Ensure data errors and issues are rectified to avoid repetitive errors
  • Respond to vendor queries within 24 hours
  • Maintain a PPV report to monitor the invoice variances and provide commentary on trend and approval
  • Identify the root cause and follow up with Vendor Managers to resolve issues
Billing and Payment Enquiries
  • Handle customer billing or vendor rebate/NCR enquiries/disputes inbound and outbound via phone & email in accordance with KPIs
  • Handle and investigate CDS payment enquiries via phone and email in accordance with KPIs
  • Communicate system-related issues to the relevant stakeholders
  • Investigate the customers/vendor dispute/queries using information such as service agreements, run sheets, tonnage reports, weighbridge docket data, billing information, and any other media available
  • Vendor payment reconciliation, allocation, and discrepancy resolution
  • Communicate with other departments as required, such as VR Master Data, Sales, Vendor Coordination Team, Weighbridge Control
  • Identify where a claim for credit must be made against a vendor to recover collection costs
  • Ensure errors and issues are rectified so that problems do not repeat
  • Raise credit/debit notes and vendor adjustments
  • Advise Credit Services of disputes that may delay customers remitting funds for invoices
General
  • Identify key system and process improvements to reduce the extent of manual effort required
  • Prepare analysis of accounts/credits/adjustments and produce daily/weekly/monthly reports
  • Work collaboratively as part of a team
  • Provide support and assistance to the National Administration Team Leader when required
  • Take ownership of own career path and individual objectives
  • Other duties as required by the business
Minimum Qualifications and Experience
  • 2+ years' experience in an Accounts Payable role
  • Excel - Advanced Skills
  • Demonstrated experience in data analysis, report preparation, and presentation to key internal and external stakeholders
  • Experience in manufacturing or Recycling industry
  • Exposure to a corporate environment
  • Exposure to Salesforce Application
  • Customer Service Experience
  • SAP proficiency - Intermediate

If you believe you meet all the required criteria please apply now or email Hannah Limond at hlimond@lpcommercial.com.au for more information.

LP Consulting Services | https://www.labourpower.com/labourpower-consulting-services

#J-18808-Ljbffr

  • Melbourne, Victoria, Australia Labour Power Full time

    Job DescriptionWe are seeking a highly skilled Accounts Payable and Billing Specialist to join our team at Labour Power. As an Accounts Payable and Billing Specialist, you will be responsible for processing vendor invoices, requesting credits from vendors, and reconciling complex vendor/hauler accounts.The ideal candidate will have at least 2+ years'...


  • Melbourne, Victoria, Australia NXTGIG Full time

    NXT GIG is looking for a dedicated and detail-oriented Accounts Payable/Receivable Officer to join our finance team. In this dual role, you will be responsible for managing both accounts payable and accounts receivable functions, ensuring timely and accurate processing of financial transactions. You will handle incoming payments, manage outgoing bills,...


  • Melbourne, Victoria, Australia Randstad Full time

    Introduction:We are currently recruiting an Accounts Payable Officer for an ASX listed commercial organisation. They are a leading name in the industry and show significant growth by offering world class services to their customers.It's a fast paced, driven and collaborative environment, working in the finance division, where the colleagues are engaged,...


  • Melbourne, Victoria, Australia Mars Recruitment Part time

    Permanent Part Time Accounts Payable Officer job opportunity with a well-known Property Development business located in Melbourne Southeast suburbsPosition Title: Part-Time Accounts Payable OfficerLocation: Melbourne South Eastern SuburbsIndustry: Property DevelopmentReporting line: Senior Finance ManagerAbout the Company:Our client is a well-established...


  • Melbourne, Victoria, Australia Six Degrees Executive Pty Ltd Full time

    Are you an experienced Accounts Payable Officer seeking your next challenge?We're looking for a detail-oriented Accounts Payable Officer to join a leading organisation based in South Yarra. In this role, you will oversee the accounts payable process, manage invoices and payments, assist with bank reconciliations, and support key financial projects while...


  • Melbourne, Victoria, Australia Noisy Beast Full time

    The Noisy Beast & iD Collective team are looking for an Accounts Payable Officer to join our collaborative and supportive finance team.You'll be responsible for processing invoices, managing payment runs, and maintaining accurate financial records to ensure the smooth operation of the finance function. This is a role suited to an individual with strong...


  • Melbourne, Victoria, Australia Randstad Full time

    Introduction:We are looking for an Accounts Payable Officers on a Permanent Full Time basis to be part of leading NFP organisation based in the CBD. They are a leading name in the industry and show significant growth by offering world class services to their customers.It's a fast paced, driven and collaborative environment, working in the finance division,...


  • Melbourne, Victoria, Australia Mars Recruitment Part time

    **Job Title:** Part-Time Accounts Payable OfficerMars Recruitment is working with a reputable property development business in Melbourne's South Eastern suburbs to find an experienced Accounts Payable Officer for a part-time position. This is an excellent opportunity for an Accounts Payable professional seeking a flexible, part-time role in a supportive and...


  • Melbourne, Victoria, Australia Mars Recruitment Australia Part time

    Part Time Accounts Payable Officer job opportunity with a well-known Not for Profit business located in Melbourne's South East suburbs.Position Overview:The Part-Time Accounts Payable Officer will be responsible for ensuring the timely and accurate processing of all incoming invoices, payments, and other financial transactions. The role will involve...


  • Melbourne, Victoria, Australia Uniting AgeWell Careers Full time

    About Us:At Uniting AgeWell, our focus is on supporting older people to experience a sense of wellbeing, choice and independence in their lives, to feel valued members of their community and to have easy access to the community or residential services they need to live the life they want. With a range of services in many locations in Victoria and Tasmania,...


  • Melbourne, Victoria, Australia Michael Page Australia Full time

    A full-time on going opportunity to work in the Victorian GovernmentFlexible working arrangementsAbout Our ClientOur client is a large Victorian Government institution, who plays an integral role in forming part of Melbourne's outstanding and diverse culture. With a strong focus on education, entertainment, innovation and community impact, our client...


  • Melbourne, Victoria, Australia NXTGIG Full time

    NXT GIG: A Dynamic Finance Team">We are seeking a highly skilled and detail-oriented Accounts Payable/Receivable Officer to join our finance team. In this dual role, you will be responsible for managing both accounts payable and accounts receivable functions.Key responsibilities include:Process invoices and payments for accounts payable, ensuring accuracy...

  • Accounts Payable

    6 days ago


    Melbourne, Victoria, Australia Randstad Australia Full time

    Accounts Payable & Receivable Team LeaderAccounts Payable/Receivable Team LeaderLocation: Melbourne CBD - Hybrid (3 days on-site)Contract: 12-week contractHourly Rate: $60-$64 per hour + superStart Date: Immediate startRandstad is a preferred recruitment partner for a reputable State Government organisation, and we're seeking an experienced Finance Team Lead...

  • accounts payable

    3 weeks ago


    Melbourne, Victoria, Australia Randstad Full time

    Accounts Payable/Receivable Team LeaderLocation: Melbourne CBD – Hybrid (3 days on-site)Contract: 12-week contractHourly Rate: $60–$64 per hour + superStart Date: Immediate startRandstad is a preferred recruitment partner for a reputable State Government organisation, and we're seeking an experienced Finance Team Lead to oversee accounts payable and...


  • Melbourne, Victoria, Australia Primaryoshcare Full time

    Partnering with parents and school communities, at Junior Adventures Group (JAG) our goal is to help today's children navigate their tomorrow by supporting children's development through play in fun, engaging environments. We live and breathe our company values every day by being considerate, passionate, courageous, and making a difference.Job DescriptionWe...


  • Melbourne, Victoria, Australia Michael Page Australia Full time

    About the RoleWe are seeking an experienced Accounts Payable Officer to join our team at Michael Page Australia. As an Accounts Payable Officer, you will be responsible for ensuring accurate and timely payment of invoices, domestic & international payments, conducting AP Month End, engaging with internal & external stakeholders, and continually looking for...

  • Accountant

    3 weeks ago


    Melbourne City Centre, Victoria, Australia ACCOUNTS NEXTGEN PTY LTD Full time

    About Accounts NextGenAccounts NextGen is a distinguished chartered accounting and taxation firm headquartered in Melbourne, with a global presence spanning seven offices worldwide, including prominent locations in Sydney, Adelaide, Brisbane, and Perth. Our team comprises over 20 experienced accountants and consultants, each bringing more than 20 years of...


  • Melbourne, Victoria, Australia Tradewind Recruitment Australia Full time

    The ClientOur client is a well-regarded primary school in Melbourne's northern suburbs, dedicated to fostering a supportive and inclusive learning environment for students, staff, and families. With a strong commitment to education and community, the school prides itself on its collaborative culture and focus on student development.The RoleWe are seeking an...


  • Melbourne, Victoria, Australia Michael Page Australia Full time

    Job DescriptionThis is an exciting opportunity for an experienced Accounts Payable Officer to join our client's team. In this role, you will be responsible for managing the end-to-end accounts payable process, including domestic and international payments, account payable month-end closing, communication with internal and external stakeholders, and process...


  • Melbourne, Victoria, Australia United Workers Union Full time

    About the RoleThe United Workers Union is seeking a highly skilled Chief Financial Operations Officer to lead our financial operations team. This role involves overseeing the day-to-day financial transactions related to accounts payable and receivable.This position requires a high level of accuracy and efficiency in managing full-cycle accounts payable and...