Investment & Joint Venture Management Coordinator

Overview

Investment & Joint Venture Management Coordinator at Vicinity Centres. Role purpose: As the primary coordinator of all proactive and reactive engagement of joint venture and investment management related activity, this role coordinates Vicinity's routine and bespoke activities including Joint Venture Meetings, internal VSA and ACCC meetings, Investment and Joint Venture Management team meetings, JV showcases and assistance with co-ordinating board site tours.

Additionally, the role provides team administration support and is responsible for managing the Joint Venture portals, including ensuring appropriate access according to security protocols, coordinating loading of information and informing users of updated information on the portal. Vicinity currently has 18 Joint Venture Partners across 26 assets. The coordinator must foster good relationships with external JV partners and internal team members, be proactive in identifying and resolving scheduling challenges, and approach their role with a positive, proactive, problem-solving mindset.

Key Accountabilities
JV Management

• Responsible for JV partner activity diary/calendar management
• Primary contact for JV partners' EAs and other key contacts regarding meeting scheduling challenges and resolving these, fostering a positive relationship to achieve outcomes.
• Primary contact for internal EAs and team members regarding meeting scheduling challenges and resolving these.
• Responsible for management of the Joint Venture portals including ensuring appropriate access
• Responsible for taking minutes and actions for various meetings and distributing these accordingly
• When required, support the team with communications deliverables needed by the team's business partners
• Responsible for monitoring JV Partnerships inbox, and action or redirect incoming emails as required
• Assist with the preparation and coordination of the JV showcase (2 to 3 per year)
• Assist with the production of material for meetings including documents and PowerPoint packs
• Acts as quality control across JV-facing collateral, covering presentation and aesthetics
• Manage and monitor complaints and action in a timely manner and update the team as required

Team administration

• Support GM with team coordination matters
• Manage expenses and supplier invoices in a timely manner
• Coordinate the diary of the GM
• Work with EAs and Team Coordinators to coordinate and diarise all relevant internal meetings
• Assist in any relevant overflow work as required from Group Director Customer & Asset Management

Experience & Capabilities
Essential experience

• Demonstrated experience in a senior coordinator role with high contact points
• Extensive travel and time management skills
• High proficiency with Microsoft Office Suite (Word, Excel, PDF and PowerPoint)

Critical knowledge

• Experience managing aspects of SharePoint sites
• Experience managing team budgets and forecasts

Capabilities

• Situational aware thinker with a proactive approach to leaning into and supporting teams, enterprise wide.
• Confidence and ability to work with people at all levels of an organisation as well as across external organisations.
• Resilience, confidence and cool-headed under pressure
• Highly organised and able manage and adapt to change quickly
• Ability to work independently whilst also able to share the load in order to meet deadlines
• High level of professionalism and integrity
• Critical eye for detail and passion for quality outcomes

Position details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Project Management and Information Technology

Benefits

• Flexible working options
• Birthday leave and purchased additional leave
• $1,000 worth of VCX securities rewarded for eligible team members
• Internal mentoring program
• Generous Parental Leave

Legal and Inclusion

We live and work by our values of Respect, Integrity, Customer Focus, Collaboration and Excellence. We embrace and celebrate diversity and are committed to creating an inclusive work environment where all people are respected and supported. Applications are encouraged from all sectors of the community, and we strongly encourage applications from Aboriginal and/or Torres Strait Islander communities.

Our people and our Employee Advocacy Groups actively build community and provide allyship within Vicinity. If you'd like to speak to someone to understand what it's like to work here, please reach out to our Talent Acquisition team.

Role accessibility: We are aware of current limitations with our website accessibility and are working towards improving this. If you experience issues accessing information or the application form, contact our Talent Acquisition Team. For workplace accessibility or reasonable adjustments, please reach out to our Talent Acquisition team: Email: , Phone:

Note: To be eligible to apply for this position, you must have existing, relevant Australian work rights. At the later stages of the recruitment process, shortlisted candidates will undergo a Criminal History Background/Police Check as part of the process. Additional qualification checks may also be required depending on role and level.

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