Florist Events Assistant

3 weeks ago

Melbourne, Victoria, Australia Buscojobs Full time

We're The Beautiful Bunch – a Melbourne-based florist and social enterprise, bringing joy through flowers and helping young women from refugee backgrounds to find their first job in Australia.

Our purpose is to support our trainees to build the confidence, skills, and social networks needed to find meaningful work and begin the path to achieving their dreams. When you work with us, you're helping build a more inclusive, equitable future – and your work will directly support our mission to do just that

The Florist Events Assistant is a hybrid support role spanning creative production, client liaison, and event admin. Reporting to the Events Coordinator, this part-time position (3 days per week) is based across our Brunswick East studio and various off-site event locations. You'll assist with flower prep, deliveries, and installations, while also helping manage event enquiries, quotes, and follow-ups.

This is a dynamic, people-facing role ideal for someone with a love of flowers, strong organisational skills, and a proactive attitude. We're looking for someone confident juggling both hands-on and behind-the-scenes tasks – from bumping into a wedding, to jumping on the phone with a client, or capturing content while loading up the van.

Key Responsibilities

STUDIO AND ONSITE SUPPORT

  • Assist Events Coordinator with flower prep, packing and event production.
  • Support with bump-ins and bump-outs (weekends and early starts as required).
  • Load and unload vans and ensure accurate setup on site.
  • Capture behind-the-scenes content when requested.
  • Strong floral design experience & knowledge.
  • Experience working in fast paced environments.

CLIENT AND ENQUIRY MANAGEMENT

Answer phone calls and assist with client queries in a professional, friendly manner.Prepare and send event quotes, proposals and invoices using templates.Follow up warm leads and track all enquiries in the system.

ADMIN AND COORDINATION

Manage the Events Asana board – updating timelines, tasks and key details.Ensure all job details are clearly communicated to the Events Coordinator ahead of each event.Keep digital files and client folders organised and up to date.Assist with stock counts, prop management and order tracking when required.

ESSENTIAL REQUIREMENTS

Ability to take initiative and work independently as well as in a team.Previous experience ordering and wholesale purchasing.Current Australian driver's licence.Weekend availability is essential.Excellent written and verbal communication.High attention to detail and strong organisational skills.Comfortable lifting, driving, and being on your feet for extended periods.

DESIRABLES

Experience using Asana or similar platforms.Experience creating run sheets.

Apply via Seek only, do not use the 'apply now' form below.

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