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Executive Assistant to General Manager
4 weeks ago
Commonwealth Bank of Australia Sydney, Australia
See yourself in our team
Join a passionate and purpose-driven HR team at the heart of Organisational Development (OD), where culture, diversity, equity, inclusion, and leadership are more than just words-they're the foundation of everything we do. As the Executive Assistant to the Head of Culture, DEI, and Leadership, you'll play a pivotal role in enabling impactful work that shapes the experience of our people across the organisation.
The OD Domain is dedicated to enhancing organisational performance and culture through strategic interventions in processes, structures, and people. We focus on leadership development, team effectiveness, employee engagement, and continuous improvement-all to support the organisation's long-term goals.
You'll be joining a collaborative, people-focused team that's curious, innovative, and committed to creating positive change. Whether it's coordinating priorities, managing complex schedules, or helping bring strategic initiatives to life, your contribution will be valued and visible.
Do work that matters
In this role, you'll provide high-level support to two General Managers, one Sydney-based, one Melbourne based who lead our Culture, DEI, and Leadership portfolios. If you're highly organised, proactive, and passionate about making a difference, we'd love to welcome you into our team.
Your responsibilities will be as follows but not limited to:
- Providing efficient, professional delivery of business and administrative support to two General Managers (GM).
- Ensuring prioritisation and effective use of time - diary and inbox management, scheduling meetings, managing correspondence.
- Preparing GMs for the week ahead - weekly 1:1 plan ahead meetings and prepare daily packs for GM to review/pre-read prior to next day meetings.
- First point of contact - managing requests and approval process for external speaking engagements.
- People onboarding - support for the team, including hardware and system access.
- Coordinating meetings - internal/external with clients/stakeholders/agencies including liaising with other EAs and arranging meeting room bookings.
- Proposing and arranging travel and itineraries, and managing changes as required.
- Assisting with supplier management and risk procurement requirements.
- Sound budget management - reconciliation of monthly invoices and expenses for the team.
- Providing support to the team - professional approach at all times and a high level of confidentiality and discretion.
- Arranging events/functions/offsites/team building events as required by the team (including catering where required).
- Active engagement and participation in Leadership Team meetings - coordinating agendas/minute taking/actions and driving delivery.
- Supporting the GMs to drive team delivery and outcomes with planned follow ups/reminders/action closing.
- Creating, developing and maintaining strong relationships with all internal and external stakeholders.
- Working closely with the EA network.
- Adhere to the Code of Conduct. The Code of Conduct sets the standards of behaviour, actions and decisions we expect from our people.
- Demonstrated EA experience supporting senior/executive leaders in a large matrix organisation.
- Superior skills in Microsoft Office including SharePoint, Jira, WorkDay.
- Exceptional verbal and written communication skills.
- The ability to plan independently and proactively engage across large teams.
- The ability to manage workflow, priorities, work well under pressure and be flexible.
- High level of professionalism - face to face, over the phone and through correspondence with a high degree of discretion.
- Self-motivated individual, who displays a pro-active style, has exceptional attention to detail and an inherent desire to provide excellent customer service.
We support our people with the flexibility to balance where work is done with at least half their time each month connecting in office. We also have many other flexible working options available including changing start and finish times, part-time arrangements and job share to name a few. Talk to us about how these arrangements might work in the role you're interested in.
If you're already part of the Commonwealth Bank Group (including Bankwest, x15ventures), you'll need to apply through Sidekick to submit a valid application. We're keen to support you with the next step in your career.
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Advertising End Date: 10/08/2025
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