Project Support Officer

3 weeks ago

Canberra, ACT, Australia KBR, Inc. Full time
Title

Project Support Officer

About KBR

We are a company of innovators, thinkers, creators, explorers, volunteers and dreamers who all share one goal — to improve the world.

We deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 37,000 people worldwide with customers in more than 80 countries and operations in over 30 countries.

For 65 years, KBR and its heritage companies are proud to have delivered some of Australia's largest and most complex projects.

With around 2,000 employees in 6 primary offices throughout Australia, we are committed to social and environmental sustainability and delivering projectswitha digital mindset drivinginnovation within our business and for our customers.

We help ensure mission success on land, in the air, at sea, in space and cyberspace for our defence customers.

From individual technologies and services to comprehensive project delivery and mission execution, no other company can match the breadth and depth of KBR.

KBR comprises a talented team who provide a broad spectrum of capabilities across Australia and the Asia Pacific. Our proven project teams readily address complex and multi-disciplinary activities, providing low-risk and cost-effective solutions to our customers.

Learn more about our business - https://kbr.foleon.com/gsapac/gs-apac/

The Opportunity

As a Project Support Officer at KBR, you will play a critical role in supporting the delivery of complex high profile Defence projects through high-level administrative and operational assistance. You will work alongside multidisciplinary project teams and key stakeholders, ensuring the seamless execution of project activities in accordance with Defence standards, frameworks and tight timelines.

Your day-to-day responsibilities will span scheduling, coordination, stakeholder liaison, and documentation support—requiring a proactive, detail-focused approach. Your minute-taking will need to be precise, professional and efficient, as you'll be responsible for capturing key actions and decisions across high-level project and stakeholder meetings and discussions. Additionally, proficiency with Objective is essential, as you will be required to manage and maintain documentation and records in compliance with Defence document control protocols.

Defence experience is a must, and your understanding of Defence environments, procedures, and stakeholder expectations will ensure your success in this role. You'll be instrumental in supporting compliance, tracking project progress, and ensuring smooth communication flows across teams and partners.

This is a full-time, permanent position based primarily in Canberra

This role requires an active AGSVA NV1 security clearance, and the successful candidate must be willing to upgrade to NV2.

Key Responsibilities
  • Support the planning, scheduling, and coordination of project activities to ensure timely delivery.
  • Maintain and update project documentation, including plans, reports, and registers.
  • Liaise with internal and external stakeholders to facilitate smooth communication and project progress.
  • Provide administrative assistance to project managers, including meeting scheduling, minute-taking, and correspondence management.
  • Monitor project risks and issues, assisting in the implementation of mitigation strategies.
  • Support the monitoring of project budgets, expenditures, and financial reporting.
  • Ensure adherence to relevant policies, procedures, and regulatory requirements.
  • Assist with procurement, inventory management, and logistics for project-related activities.
  • Contribute to process improvement initiatives to enhance project delivery.

Essential

Qualifications, Experience and Knowledge:
  • Proven experience in project support, administration, or coordination roles.
  • Strong organizational skills with the ability to manage multiple priorities.
  • Excellent verbal and written communication skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • High attention to detail and problem-solving skills.
  • Ability to work collaboratively in a team environment.
  • NV1/NV2 security clearance or eligibility to obtain one.

Desirable
  • Previous experience in the defence or government sector.
  • Familiarity with project management tools (e.g., Microsoft Project, Jira, or Primavera).
  • Understanding of defence project frameworks, such as CASG processes or ASDEFCON requirements.
  • Certification in project management will be advantageous.

If you're ready to shape tomorrow, let's get started. Apply Now

As a Major Service Provider of the Australian Defence Force, an AGSVA security clearance will be required and compliance to International Traffic in Arms Regulations (ITAR). As such, our hiring decisions are based on the key requirements of each role and candidates are selected based on their unique strengths and experiences.

Notice to Third Parties/Recruitment Agencies: KBR Australia does not accept unsolicited resumes or any liability associated with fees or costs from recruitment agencies, search firms or third parties who have not been engaged directly on this job opportunity. Candidates interested in applying are welcome to submit their application online.

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