Project & Directorate Coordinator

Working with The Greater Metropolitan Cemeteries Trust

Every meaningful tribute, every moment of reflection, every family brought together.
In everything we do, in every role we play, we can make a difference in someone's life at a time when it matters most.

Work with us, and make a difference from day one.

• Salary: EBA Level 5.1 ($ 95,513.09 +Super)
• Location: Fawkner/Hybrid

The opportunity

The Project & Directorate Coordinator is responsible for implementing effective strategies to ensure the Customer Directorate Leadership Team are aware of critical deliverables and that submissions are made in line with deadlines.

The role will work in collaboration with the Customer Program Manager to track all projects/programs within the remit of the Customer Directorate and will be responsible for the development of project governance documentation to support the Customer Project Control Group Meetings (PCG). The Project & Directorate Co-ordinator will also be required to perform project co-ordination/administration functions, for allocated projects/programs and will provide generalist administration support to the Chief Customer Officer as required.

This role requires a naturally collaborative approach, a strong attention to detail, experience in project co-ordination and PCG governance practices, an attention for detail, strong communication skills and the ability to influence/gatekeep as required.

Key Responsibilities include but not limited to

• Work with the Customer Program Manager to implement an effective and efficient process for the development of Customer Project Control Group documentation, ensuring full visibility of projects within the remit of the Directorate.
• Develop high quality project governance reporting documentation and submit to key internal stakeholders (e.g. EPMO, Governance Directorate) according to required deadlines.
• Liaise with the EMPO team, the Governance Directorate and PCG coordinators from other Directorates to ensure ongoing alignment.
• Perform project co-ordination on assigned projects.
• Implement high level planning tools and systems that proactively and effectively track Directorate deliverables, accountabilities, and deadlines, to ensure all submissions are made in line with agreed deadlines.
• Act as a key liaison between the Directorate and internal and external stakeholders, supporting collaboration and the efficient flow of key information across teams.
• Ensure a continuous improvement mindset by proactively identifying and implementing improvements to system, templates and process.
• Work with GMCT's change function (as required) and be a key supporter of organisational change.

To be successful in this position you will require:

• A relevant qualification in project co-ordination/management and demonstrated experience in a similar role.
• Experience in using project co-ordination tools and software.
• Demonstrated experience in developing high quality project governance reporting documentation.
• Demonstrated ability to engage collaboratively and maintaining positive relationships with key stakeholders.
• Excellent written and verbal communication skills, including minute taking and writing reports for Executive level.

A career with us:

Our people are our most valued asset – we understand the importance of providing a rewarding, inclusive and supportive work environment where all people are empowered to bring their best selves.

We offer:

• Comprehensive induction program

• One RDO's (Rostered Day Off) per month

• Fantastic Training and Development opportunities

• Free onsite car parking

• A collaborative team that fosters growth and innovation

• Employee Assistance Program to support our employees and their family's overall wellbeing

How to apply:

Please ensure you include a cover letter as part of your application. We would like to know why you are interested in the role, and how your skills, knowledge, experience and qualifications are applicable to the role.

Applications close 5pm, Thursday 14th August 2025

For a confidential discussion, please contact Olivia Watson 0461 336 366

Please apply via our careers site by following the link below:

https://gmct.elmotalent.com.au/careers/gmct/jobs

This position requires the successful candidate to undergo a pre-employment medical, police check and values testing. You may be asked to provide proof of vaccination.

GMCT is a Supportive Employer of Australian Defence Force Reservists.
GMCT is an Equal Opportunity Employer.

We encourage applications from people of all ages, nationalities, abilities and cultures, including Aboriginal and Torres Strait Islander people, the LGBTQI+ community and people living with disability. We are happy to adjust our recruitment process to support accessibility needs - so reach out to us at myhr@gmct.com.au

What we do

The Greater Metropolitan Cemeteries Trust (GMCT) is a not-for-profit, purpose driven organisation - and we give effect to that purpose through our staff.
We take pride in the quality of our team. We are committed to the development of our team and foster a dynamic and people centred work culture that is dedicated to fulfilling our vision.

We are a business that truly live and breathe our values of integrity, compassion, respect and sustainability, and our team genuinely cares for and supports one another.