Project & Directorate Coordinator

4 weeks ago

Melbourne, Victoria, Australia The Greater Metropolitan Cemeteries Trust Full time

Position: Project & Directorate Coordinator

Role Details:

  • Full-time, permanent role
  • One RDO (Rostered Day Off) per month
  • Salary: EBA Level 5.1 ($95,513.09 + Super)
  • Location: Fawkner/Hybrid

The Opportunity

The Project & Directorate Coordinator is responsible for implementing effective strategies to ensure the Customer Directorate Leadership Team is aware of critical deliverables and that submissions are made in line with deadlines. The role collaborates with the Customer Program Manager to track all projects within the Customer Directorate, develops project governance documentation, and performs project coordination and administration functions, including supporting the Chief Customer Officer.

This role requires a collaborative approach, strong attention to detail, experience in project coordination and governance practices, excellent communication skills, and the ability to influence and gatekeep as needed.

Key Responsibilities:

  • Work with the Customer Program Manager to develop and implement processes for Customer Project Control Group documentation, ensuring visibility of projects.
  • Develop high-quality project governance reports and submit to stakeholders.
  • Liaise with teams to ensure ongoing alignment of project governance practices.
  • Perform project coordination on assigned projects.
  • Implement planning tools to track deliverables, accountabilities, and deadlines.
  • Act as a liaison between the Directorate and stakeholders to support collaboration.
  • Identify and implement improvements to systems, templates, and processes.
  • Support organisational change initiatives as required.

Qualifications and Skills:

  • Relevant qualification in project coordination/management and experience in a similar role.
  • Experience with project coordination tools and software.
  • Ability to develop high-quality project governance documentation.
  • Strong stakeholder engagement skills.
  • Excellent written and verbal communication skills, including minute-taking and report writing for executives.

What We Offer:

  • Comprehensive induction program
  • One RDO per month
  • Training and development opportunities
  • Free onsite parking
  • Supportive, collaborative team environment
  • Employee Assistance Program

Application Process:

Please include a cover letter explaining your interest and how your skills and experience relate to the role. Applications close at 5 pm on Thursday, 14 August 2025. For a confidential discussion, contact Olivia Watson at 0461 336 366. Apply via our careers site. View the position description here. (Note: If viewing from Seek or LinkedIn, find the ad on our careers page for the link.)

This position requires pre-employment medical, police check, and values testing. Proof of vaccination may be required. GMCT supports Australian Defence Force Reservists and is an Equal Opportunity Employer, encouraging applications from diverse backgrounds.

About Us

The Greater Metropolitan Cemeteries Trust (GMCT) is a not-for-profit organization committed to quality, development, and a values-driven culture rooted in integrity, compassion, respect, and sustainability.

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