Project Administrator

• Based in Geelong
• 12 Month Fixed Term Contract
• Join an Industry Leader

We work on challenging and exciting projects that shape the way we evolve, adapt and transform the industries we work in. We rally together, drawing on the diverse skills across our teams and create environments where great ideas are heard.

This opportunity will see you join a reputable company with a highly experienced team who work together to develop and provide solutions for our customers. This position is based onsite in Geelong, Victoria and local applicants are strongly encouraged to apply.

About the role

The Project Administrator will provide administration support to the Project Administration Lead and site based Operations Leadership team. Duties that this position will undertake include reporting, communication, finance, payroll, commercial notifications and contractual administration.

About You

You will collaborate with the UGL and Client teams, draw on yours and their diverse skills and create an environment where great ideas are heard, and everyone looks out for one another. Ideally you will have:

• Advanced Microsoft Office skills in particular Excel
• Strong understanding in the use of SAP
• Similar experience in an on boarding/mobilisation role
• Project and / or site experience in a site administration role
• Ability to work in an effective team environment and promote positive behaviours
• High level of attention to detail
• Ability to adapt to change and learn new systems and processes
• Demonstrated ability to create and maintain internal and external relationships
• Ability to work autonomously, maintain confidentiality and organise / prioritise demands
• Ability to manage multiple complex tasks simultaneously, set and meet deadlines and follow through within a fast-paced environment
• Demonstrated high level of negotiation and influencing skills

Key responsibility areas

• Create purchase orders, goods receipt, and process vendor requests
• Have a clear understanding of all pay rates, relevant Awards, EBA's and contracts relevant to the project
• Process timesheets and payroll queries with site personnel
• Administer communication with employees
• Liaise with customers, suppliers, employees and public, both internal and external, ensuring positive interaction with effective job management
• Maintain the data integrity of the contract financial data in SAP
• Understand and comply with all company procedures
• Enter the hours from SAP onto the claim sheets
• Follow up on any missing hours/discrepancies
• Create new projects in SAP
• Ensure all travel arrangement are completed as per required timeframes

What we offer

Diverse opportunities to grow, back yourself and achieve

The chance to join a 6,000+ strong organisation owned by the CIMIC Group, one of the world's leading international contractors

Competitive group remuneration and benefits including; health and wellbeing program with company-funded salary continuance insurance, flexible work arrangements - have a chat to us around how this can work for you

A culture that values diversity and innovation, evolving with market changes and new technologies

What makes you right for UGL

• Genuine concern for safety
• Capacity to flourish in a high-performance environment
• An innovative mindset and a willingness to challenge the norm
• A belief that success and value are driven by real teams where everyone has a role to play

About Us

UGL Pty Limited is a leading provider of end-to-end engineering, construction and maintenance services. We are active across rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world's largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies.

As a diversified services organisation, UGL appreciates the diversity and richness of its people, and seeks to create inclusive environments that promote your talent and skills.

Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment.