Part-Time Reception/Office Coordinator

2 weeks ago

City Of Stirling, Australia Immersive Technologies Pty Limited Part time

Immersive Technologies is the global leader in mining simulation. We develop machine simulation and learning technologies for "all makes' of surface and underground equipment manufacturers within the mining industry.

Our down-to-earth and friendly People Team, based in Osborne Park, are seeking an experienced, proactive and enthusiastic part-time Receptionist/Office Coordinator to support our small People Team and our wider business operations.

You will assist with all Reception/Office Coordination related activities to ensure the smooth running of the department.

Part-time days and hours include: Tues-Fri – 4 days per week/9am to 1.30pm (4.5 hours per day / 18 hours per week).

Key responsibilities include:

  • Greeting visitors as the first point of contact
  • General Reception duties – directing incoming/outgoing calls, distributing mail, arranging couriers and maintaining the digital Visitly visitor sign-in process
  • Coordinating building maintenance requirements and communication as required
  • Booking & managing meeting rooms
  • Ordering of office supplies, maintaining kitchens/dishwashers, First Aid kits
  • Coordinating travel and making accommodation arrangements as required
  • Scheduling and managing client demonstration events and ordering of catering
  • Assist with administrative duties including data entry, inbox management, credit card reconciliation, marketing leads, customer support certificates

Key experience includes:

  • Previous experience in a similar position
  • Strong MS skills
  • Knowledge of Reception/Office functions
  • Strong people and customer service skills
  • Organised with excellent attention to detail
  • Confident and self-motivated
  • Ability to manage highly confidential information
  • Able to prioritise tasks to meet deadlines
  • Able to work autonomously and as part of a team

Let's talk

If you think we're a match, then please send your resume, detailing how your experience will help you achieve the responsibilities listed above

Immersive Technologies provides equal employment opportunities to all employees and applicants.

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