Office Manager

2 weeks ago

Brisbane, Queensland, Australia at Full time
Office Manager (Administration, Payroll & Accounts)

An opportunity exists to join a dynamic small business which provides Civil & Mechanical engineering and construction services to the Mining & Heavy Industry's. The business has a reputation built on reliability, quality service and standards backed by customer engagement and satisfaction.

This role will play an integral part in supporting the continued business growth and brand promotion. Working closely with the Senior leadership team - Principal Engineer, Operations Manager, Maint&Const Superintendent and Senior Engineer, you will support this high performing team of professionals and lead the day-to-day administration functions, procurement HR, accounts responsibilities and planning and booking logistics.

We are looking for someone to join our team who is a natural people person that understands the importance and power of a processes driven work environment and actions. You will be required to contact shortlisted candidates in recruitment drives and, manage the onboarding process which is best managed through phone calls and conversations rather than email.

We require the incumbent to work within our current systems and processes and propose any improvements along the way. All work need to utilise standard Microsoft software products and our accounting software – Xero. You'll be high functioning in your ability to work autonomously, as this role is 100% work from home, but connectable on Teams platforms. You'll be multiskilled throughout your day processing multiple actions in what may seem sporadic, but your approach will be methodical and seamless.

As the Office Manager you'll be a 'grace under pressure' who gets a genuine kick out of having everything in its place and being one step ahead of the team and clients. Human Resource or Office Administration experience within the Mining industry is not essential, however it will be very highly regarded as the industry is one in it's own – you have to have worked in it to really understand it. Knowledge of travel (flight, hire cars, hotels) booking is a must. While the role covers off on many aspects, the key areas of focus are:

Key Areas of Focus
  • HR Administration
  • Accounts – all aspects utilising Xero and add ons.
  • Project Crew onboarding & logistics planning & booking
Key Responsibilities
  • Manage the day-to-day Office and Administration function of the business, ensuring a productive and efficient work environment that is ISO compliant;
  • Daily monitoring of administrative key dates and timelines to ensure systems and systems documentation (registers) remain current.
  • Support job scheduling, resource allocation, readiness and internal on-boarding and client sites on-boarding requirements.
  • Resource mobilisation and travel and accommodation bookings and requirements and advising staff and clients accordingly.
  • Management of Accounts Payable, Accounts Receivable, Reconciliation, Payroll and general bookkeeping using XERO.
  • Procurement activities: site equipment, supplies and services, inventory management (uniforms and workwear), and other as directed.
  • Lead business process improvement initiatives in a collaborative manner to support the growing needs of the business.
  • Document management, electronic filing and project document management tasks.

If you are an Office Administration professional looking to make an impact in a growing business and meet the above requirements, please apply now.


#J-18808-Ljbffr

  • Office Administration Manager

    2 weeks ago

    Brisbane, Queensland, Australia Employment Office Australia Full time

    Opportunity to grow a career with an established business in this hands-on role involving sales, finance, and operationsCompetitive salary, with on-target bonusesTransition into General Manager role after probationary periodPotential for overseas travel to their International officesAbout the OpportunityT.E.A Transmissions is looking for an experienced and...

  • Ndis Plan Mentor/Plan Manager

    2 weeks ago

    Brisbane, Queensland, Australia Your Plan Manager Full time

    **NDIS Plan Mentor (Plan Manager) Brisbane based hybrid opportunity****NDIS Plan Mentor - Plan Management Services - Brisbane Office/ Hybrid****NDIS Plan Mentor - Australian Applicants Only NDIS experience is essential.****Position**: NDIS Plan Mentor (Plan Management Services) - Brisbane.**Please note**:This role would suit someone with **1+ year of...

  • Disability Support Officer

    2 weeks ago

    Brisbane, Queensland, Australia Public Trust Office Full time

    The Public Trustee has a permanent and temporary opportunity available for a Disability Support Officer. This is a unique consultancy role that provides information and recommendations to ensure appropriate financial decisions are made on behalf of our customers in relation to disability matters. This includes advice on financial decisions related to medical...

  • HR Complex Case Officer

    3 weeks ago

    Brisbane, Queensland, Australia Australian Taxation Office Full time

    OverviewJoin to apply for the HR Complex Case Officer & Manager role at Australian Taxation Office.We are seeking HR Complex Case Officers and Managers to join the Conduct, Performance and Reviews team.ResponsibilitiesAll Case Officers and Managers undertake two or more of the following case types:Preliminary and formal investigations of suspected breaches...

  • HR Complex Case Officer

    3 weeks ago

    Brisbane, Queensland, Australia Australian Taxation Office Full time

    Overview Join to apply for the HR Complex Case Officer & Manager role at Australian Taxation Office. We are seeking HR Complex Case Officers and Managers to join the Conduct, Performance and Reviews team. Responsibilities All Case Officers and Managers undertake two or more of the following case types:Preliminary and formal investigations of...

  • Chief Financial Officer,

    2 weeks ago

    Brisbane, Queensland, Australia Office Of The Governor Full time

    Chief Financial Officer (PO 6)**About us**:As an independent entity, the Office of the Governor provides best practice, quality advice and support to the role of the Governor and provides efficient and effective stewardship of the Government House Estate.**Job description**:The Chief Financial Officer provides strategic financial management and leadership,...

  • Service Delivery Officer

    3 weeks ago

    Brisbane, Queensland, Australia Australian Taxation Office Full time

    OverviewService Delivery Officer (Affirmative measure – Aboriginal and Torres Strait Islander employment) role at Australian Taxation Office. This vacancy is only open to Aboriginal and Torres Strait Islander applicants. To be eligible for this role candidates must provide confirmation of their Aboriginal and/or Torres Strait Islander...

  • Service Delivery Officer

    3 weeks ago

    Brisbane, Queensland, Australia Australian Taxation Office Full time

    OverviewService Delivery Officer (Affirmative measure – Aboriginal and Torres Strait Islander employment) role at Australian Taxation Office. This vacancy is only open to Aboriginal and Torres Strait Islander applicants. To be eligible for this role candidates must provide confirmation of their Aboriginal and/or Torres Strait Islander...

  • Service Delivery Officer

    3 weeks ago

    Brisbane, Queensland, Australia Australian Taxation Office Full time

    OverviewJoin to apply for the Service Delivery Officer role at Australian Taxation Office.We are looking for passionate, client focused individuals to join our Frontline Operations group. As a Service Delivery Officer (APS 2), you will work in a scheduled contact centre environment, providing high-quality service to clients between 7am and 7pm. You will...

  • Service Delivery Officer

    3 weeks ago

    Brisbane, Queensland, Australia Australian Taxation Office Full time

    OverviewJoin to apply for the Service Delivery Officer role at Australian Taxation Office.We are looking for passionate, client focused individuals to join our Frontline Operations group. As a Service Delivery Officer (APS 2), you will work in a scheduled contact centre environment, providing high-quality service to clients between 7am and 7pm. You will...