Accounts Officer

The Accounts Payable Officer plays a critical role in supporting the financial operations of the business by ensuring the accurate and timely processing of accounts payable transactions. This position provides essential financial and administrative support to colleagues, clients, and stakeholders, contributing to the smooth functioning of the finance team. The role is responsible for managing end-to-end accounts payable processes, maintaining vendor records, performing daily bank reconciliations, and assisting with invoice and payment-related enquiries. With a strong focus on accuracy, confidentiality, and customer service, the Accounts Payable Officer helps uphold financial integrity and operational efficiency across the organisation.

• Max Term role until June 2026
• Location: Hobart or Melbourne
• Hybrid working arrangement

• Accounts Payable & Financial Processing: Manage full-function accounts payable and accounts receivable processes
• Daily bank reconciliations and production of Fund Management cheques and reports
• Process payment runs including EFTs, BPAY, and international payments
• Validate and process payment requests via Zycus
• Monitor CommBiz daily to confirm payment authorisations
• Remittance advices on the day of payment
  • Vendor Management: Confirm bank details for all new vendors and updates to existing vendor records
  • Maintain accurate vendor files, including contact details and payment terms
  • Escalate any suspicious transactions or changes to the Manager – Accounts Payable or Head of Finance Operations
    • Administrative & Operational Support: Monitor the Finance inbox and respond to queries within agreed service levels
    • Support the Travel Coordinator with relevant financial and administrative tasks
    • Assist internal stakeholders with invoice uploads and enquiries related to Zycus
    • Review approved invoices daily to identify and resolve any integration issues
    • Open and distribute incoming mail on a daily basis
      • General Duties: Ensure all tasks are completed with a high level of accuracy and attention to detail
      • Collaborate effectively with team members and other departments to support finance operations
      What You Will Bring
      • Demonstrated ability to uphold strict confidentiality and privacy standards
      • Strong customer-focused mindset with a commitment to service excellence
      • Excellent communication skills, with the ability to engage effectively across all levels of the organisation
      • Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook
      • Working knowledge of at least two accounting or finance systems (experience with Greentree is highly advantageous)
      • Hands-on experience with electronic invoice processing
      • Familiarity with foreign currency invoices and transactions
      • Fluent in English, both written and verbal
      • Exceptional attention to detail and a high level of accuracy
      • Proven ability to manage competing priorities and meet strict deadlines
      • Capacity to work independently and manage a high-volume workload
      • Positive and proactive approach to both established and new tasks
      • Professional presentation and corporate demeanour
      • Alignment with Insignia's core values and policies, including the Clean Desk Policy
      Why Join Us?

This is an exciting opportunity to join a high-performing team where your expertise will directly shape the financial strategy and success of our Superannuation division. You'll work in a collaborative environment with exposure to senior stakeholders and contribute to initiatives that make a real impact.

Read more about why you should join our team at https://www.insigniafinancial.com.au/careers/working-with-us/why-join-our-team. Applicants will be required to provide evidence of their eligibility to work in Australia, and at a minimum be required to undertake police and basic credit checks as a condition of employment. Please note that applications from agencies will not be considered at this time. We acknowledge and celebrate the richness that individual differences bring to our team. If you need assistance or an adjustment during the application process, please reach out and let us know.

• Entry level

• Full-time

• Accounting/Auditing and Finance