Document Controller
2 weeks ago
GPA Engineering is a highly experienced, multidisciplinary engineering and management firm delivering engineering, procurement and construction management services for over 30 years. We develop, engineer and implement industrial scale projects across the oil & gas, defence, water treatment & distribution, mining & minerals, power generation & distribution, renewable energy and hydrogen sectors. With a commitment to providing quality assurance and maintaining environmental integrity, our people are highly qualified and additionally possess expertise to advise on project and risk management.
We are an Australian-owned business with offices in Adelaide, Brisbane, Melbourne, Sydney, Darwin and Perth; supporting clients wherever they are located including rural or remote Australia, or overseas.
Our team is diverse, motivated and professional, aligning under our values of teamwork, integrity, quality, safety and sustainability. At GPA, we create an environment where everyone can be their best each day. Our supportive culture and natural leadership inspire growth, while our engaging and ever-evolving career pathways provide opportunities to develop and succeed. We celebrate our journey by sharing stories and embracing moments of fun along the way.
Job DescriptionWe have a great opportunity for a Document Controller to take up a full-time position based in our Adelaide office. As part of a close-knit team, your role is to provide advice and support to our team of Engineers and Project Managers with the management and quality of all project documentation and implementation of internal and client nominated software systems.
You will have the ability to produce high quality work whilst managing numerous projects simultaneously and meeting deadlines. In order to do this, you will require strong organisational skills combined with interpersonal and influencing abilities.
Key responsibilities of this role are:
- Set up, manage and maintain project filing systems
- Collate documentation in accordance with project requirements
- Check quality of document submissions and ensure they are compliant with processes, client requirements, revision conventions and formatting
- Record, check and track all incoming and outgoing documentation
- Ensure project teams have access to latest versions
- Provide document formatting support to ensure consistency with GPA brand requirements
- Train and mentor others on relevant processes and internal / external systems
- Liaise with internal and external stakeholders to define requirements and develop solutions
We are seeking a highly motivated individual with great attention to detail and the ability to deliver an extremely high standard of customer service to both internal and external clients. You must be able to establish and maintain professional and friendly relationships to work collaboratively with various teams. You will need to be flexible and willing to jump in where required.
Ideally, your skills and experience will include the following:
- Demonstrated experience in a document control position, preferably within Engineering or a similar industry and be a proactive and reliable self-starter.
- Advanced skills within the Microsoft Office Suite, specifically Excel is required.
- Ability to learn rapidly and operate systems such as Aconex, TeamBinder, OpenText and MyPlant and familiarity with file transfer systems such as SharePoint is highly desirable.
- Document formatting and picking up grammatical or spelling errors must come as second nature.
A requirement for this role is to complete a satisfactory pre-employment medical and Australian police clearance.
What we Offer:
GPA offers a great range of employee benefits including:
- Fair and attractive compensation package
- Structured career progression, company sponsored trainings and professional membership.
- Flexible working arrangements, Cultural leave swap days
- Health and Wellbeing Programs, Free and confidential EAP counselling and support service
- Generous paid parental leave, Employee referral program
- Diverse and inclusive work environment
How to Apply
Applications must be submitted via the online recruitment system before 20th January 2025. If you have any queries, you may email us at HR@gpaeng.com.au.
Note: All applications will be reviewed after the New Year due to company shutdown period.
Disclaimer to Recruitment Agencies:
Please be advised that GPA Engineering does not accept resumes submitted by third-party recruitment agencies. All job applications must be submitted directly by the candidate through our official career portal or via direct contact with our HR team. We will not be held liable for any fees or claims from recruitment agencies regarding unsolicited resumes or candidate submissions. We appreciate your understanding and cooperation.
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