Senior Contracts Administrator

Job Description - Senior Contracts Administrator # | | || --- | --- || Senior Contracts Administrator **Company Overview** **UGL**: A diversified services company delivering critical assets and essential services that sustain and enhance our living environment. We provide a broad range of services and whole-of-life solutions for various industries, utilizing sustainable and innovative technologies. **Job Purpose** The Senior Contracts Administrator plays a critical role in ensuring compliance, governance, and commercial performance of a 20+ year Facilities Management contract on the Cross River Rail. The role is responsible for monitoring all contractual obligations, drafting and issuing formal notices, managing risk, procurement, subcontract management, variation processes and supporting the delivery team in achieving best-for-project outcomes. Working closely with the Senior Project Manager, legal and commercial stakeholders, the Senior Contracts Administrator will ensure the contract is administered rigorously, transparently, and in line with head contract and subcontract requirements to protect project margin and minimise risk exposure. **Key Responsibilities** Review and provide input on subcontract terms and conditions to ensure compliance with head contract requirements. Support preparation of procurement and subcontracting strategies to align with project delivery needs. Ensure commercial and legal risks are identified, communicated, and mitigated before contract execution. Draft, issue, and track contractual notices, claims, variations, extensions of time, and dispute correspondence. Maintain complete and accurate contractual records, registers, and document control for audit readiness. Champion compliance with CIMIC Procurement policies, commercial frameworks and the head contract. Provide training and guidance to project team on contractual obligations and notice requirements. Identify, monitor and escalate key risks to the Senior Project Manager and Senior Commercial Manager. Support external and internal audits of contract management processes. Support the project team with the reviewing and drafting of key subcontracts. Work with UGL legal team to agree updates to subcontract and purchasing documentation and to agree the implementation of regulation/legal changes. Assisting the Procurement Officer with requests and assessment of quotations from Suppliers. Review and management of supply contracts and agreements to ensure sustainable value. Monitor internal usage demands and align/ modify supply contracts and divisional resources. Leverage UGL/CIMIC "buying power" across all contracts. Work with the project teams on the development and implementation of strategies for managing contractual issues associated with procurement. Highlight any major commercial risks or issues to Management and work with them to ensure the optimum solution. **Qualifications** Relevant degree or qualifications in Law, Quantity Surveying, Engineering, Finance, or related discipline. Extensive experience in contract administration or commercial management within major infrastructure, rail, defence, or other safety-critical industries. Experience in data analysis and financial costings model development. Strong knowledge of contract law, procurement practices, and commercial risk management. Experience with long-term PPP / D&C / Maintenance contracts. Understanding of rail industry legislation and regulatory requirements. UGL is renowned for providing comprehensive engineering, construction, and maintenance services across various sectors, including rail and transport, communications and technology systems, oil and gas, power, renewables, water, and defense. We partner with some of the world's largest companies and government agencies. **Diversity** We embrace diversity in all its forms—backgrounds, ideas, work styles, and perspectives. As an Equal Opportunity Employer, we strongly encourage applications from women, individuals with disabilities, Aboriginal & Torres Strait Islander people, mature-aged workers, and those from culturally diverse backgrounds. Our selection process includes relevant screening checks such as national criminal history and pre-employment medical assessments, including drug and alcohol screening. Ref: Discipline: Document Controller Primary Location: Australia-QLD-Brisbane - Southern Suburbs & Logan Work Type: Full-time | |
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