Practice Manager

7 days ago

Melbourne, Victoria, Australia Head Recruitment Full time

Virtual Practice Manager – Empowering Efficiency & Growth
Are you a highly organized and proactive professional who thrives on keeping things running smoothly? Do you love creating structure, supporting others, and making a real impact?
If you're looking for a flexible remote role that values your skills, this opportunity is for you.

My client is seeking a Virtual Practice Manager to take the lead in organising, streamlining, and supporting business operations. This role is ideal for someone who enjoys balancing multiple responsibilities, values work-life balance, and wants to be part of a collaborative and purpose-driven team.

Why You'll Love This Role:
  • Flexibility & Work-Life Balance – Work remotely with availability during business hours, giving you time for what matters most.
  • Make a Meaningful Impact – Play a key role in keeping operations efficient, supporting clients and teams, and ensuring smooth workflows.
  • Room to Grow – Take ownership of your role, develop new skills, and expand your career in a supportive environment.
What You'll Be Doing:
  • Managing Email & Calendars – Keeping communications organized and schedules running smoothly.
  • Coordinating Meetings & Workflows – Scheduling, documenting outcomes, and following up on key action items.
  • Supporting Business Operations – Organizing online files, maintaining records, and compiling reports.
  • Streamlining Processes – Creating and improving workflows to enhance efficiency.
  • Providing Administrative Support – Handling data entry, researching information, and managing contact lists.
  • Managing Software & Access – Issuing software permissions, email access, and maintaining system organization.
  • Lodging ATO Documents – Ensuring compliance with important document submissions.
  • Basic Bookkeeping (Preferred) – MYOB/Xero experience is a plus but not essential.
You'll Be Great If You Have:
  • Experience as a Practice Manager, Executive Assistant, or Virtual Assistant in a fast-paced environment.
  • A knack for organization, problem-solving, and keeping things on track with minimal supervision.
  • Strong communication skills – you're confident, clear, and professional in emails, meetings, and calls.
  • Proficiency in Microsoft Office, Google Suite, Zoom/Teams, Slack, and online collaboration tools.
  • Adaptability & Multitasking – You can juggle multiple priorities while keeping calm under pressure.
  • A positive, can-do attitude – you take initiative and love finding solutions.
  • High-speed internet connection – a must for seamless remote work.
Availability:
  • Primarily during business hours.
  • Must be available for a check-in call between 8:30 – 9:00 AM or 4:30 – 5:30 PM.

If you're a detail-oriented, resourceful, and self-motivated professional looking for a rewarding and flexible role, we'd love to hear from you

#J-18808-Ljbffr

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