Executive Assistant

3 weeks ago

Perth, Western Australia Emeco Group Full time

Emeco are currently seeking an energetic and dynamic Executive Assistant (EA) with exceptional skills and a can do attitude, to join our team based in our Osborne Park office.

The role requires a proactive, experienced professional adept at handling shifting priorities and promoting teamwork to achieve results.

Building trust and professional connections with stakeholders is essential along with excellent judgment, integrity, and discretion in high-pressure situations.

Key Accountabilities & Responsibilities:
  • Coordinate and maintain the diaries including organising appointments, meetings, attendance at conferences and seminars.
  • Organise complex travel itineraries and ensure all arrangements are in place prior to travel.
  • Identify, anticipate and prepare information requirements for meetings, appointments, presentations and reports, liaising with internal and external stakeholders regarding required information, outstanding reports and correspondence.
  • Act as principal liaison with Building Management for all office building maintenance.
  • Assist expense reconciliation, invoice payments and other basic purchasing and accounting tasks as required.
  • Monitor, respond and re-direct emails as required, and screen/edit other documents for wider distribution for any errors, resulting in zero defect work.
  • Organise catering and other requirements for internal and external stakeholders in meetings, including company sponsored events e.g., family day, Christmas party, project align.
  • Prepare agendas, meeting minutes and PowerPoint presentations for both internal and external meetings.
  • Accurately compile meeting actions and provide general assistance at meetings.
  • Devise and maintain office systems and data management.
  • Support the general office management of the corporate office, including managing building maintenance, couriers/suppliers, ordering of stationery, kitchen duties, reception etc.
  • Raise PO's and receipting.
  • Research and collect data to prepare documents and presentations for review.
  • Prepare internal reports and communications ensuring all deadlines are met.
  • Support Board meetings; preplanning and execution on the day.
  • Assist in the preparation of monthly, half-year, and annual financial reports.
  • File and retrieve corporate records, documents, and reports for corporate teams e.g., legal.
  • Maintain and update accurate records using the electronic diary, mail and computer databases.
About the Ideal Candidate:
  • At least 5 years' relevant experience in a similar role.
  • Ability to work flexible hours, including evenings and weekends when required.
  • Self-motivated, self-starter.
  • Experience managing complex travel arrangements and diary management.
  • Strong interpersonal skills, including written and verbal communication with all stakeholders including staff, suppliers and clients.
  • Exemplary attention to detail.
  • A high degree of computer literacy in the Microsoft Office package with abilities in word processing, creating spreadsheets, PowerPoint presentations, databases, email management and others.
  • High level organisation and file management skills.
  • Excellent time management and organisational skills and a pragmatic approach to tasks.
  • Problem solving skills and ability to deal effectively with difficult situations and a willingness to find creative solutions.
What We Offer:
  • Opportunity to be part of a corporate team in a growing ASX-listed company.
  • Competitive remuneration.
  • Get involved in a variety of exciting projects.
  • Free onsite parking.
  • A supportive team environment that values your growth and success.

Feel free to APPLY if you believe you meet the above criteria. Thank you.

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