Administration Assistant

As an Administration Assistant, you will play a vital role in supporting the Chief of Staff & Enterprise Services (ChES) division. Reporting directly to the Business Manager, you'll provide high-quality administrative coordination to help deliver the division's strategic and business outcomes. Initially, there will be a strong focus on working with APRA's Talent & Mobility team on recruitment support, including candidate coordination, interview scheduling and related activities.

The Chief of Staff & Enterprise Services division is responsible for key stakeholder management and integrated communications to internal and external audiences, as well as providing corporate shared services functions that assist other areas of APRA to achieve its strategic objectives. The division consists of Corporate Affairs, Regulatory Affairs, Strategy, Governance, People and Culture, Risk, Finance, and Project and Portfolio Management functions.

• Recruitment coordination and support;
• Provide consistent and reliable support to enable smooth day-to-day operations across the division;
• Schedule meeting invites and book rooms, draft and distribute agendas;
• Maintain distribution lists for business units and the division;
• Upload and maintain intranet content relevant to ChES activities;
• Order catering, set up rooms, and prepare printed materials for meetings and events; and
• Monitor shared inboxes and triage queries to appropriate contacts; submit basic IT and HR requests to support onboarding and operational needs.

• Strong attention to detail and a delivery-focused mindset;
• Excellent verbal and written communication skills;
• Responsive, reliable, and able to manage tasks with consistency and timeliness;
• Willingness to learn and apply new systems and processes;
• Competence in monitoring shared inboxes and triaging queries;
• Comfortable working collaboratively across teams; and
• Growth mindset and openness to feedback and development opportunities.

To work with us, you need to be an Australian citizen with eligibility to gain a Baseline Security clearance.

The Australian Prudential Regulation Authority (APRA) places you at the heart of Australia's financial services industry. APRA serves the Australian community by helping ensure financial institutions deliver on the financial commitments they make, within a stable, efficient and competitive financial system.

At APRA we're committed to providing an inclusive workplace where everyone belongs, feels valued and respected. We aspire to attract and foster diversity of background, thought, and experience, recognising that a broad range of perspectives, approaches and ideas makes us stronger, and better enables us to meet our obligation to protect the financial wellbeing of the Australian community. When applying, please inform us of any adjustments you may need during the interview process.

The Australian Prudential Regulation Authority (APRA) is the prudential regulator of the financial services industry. It oversees banks, credit unions, building societies, general insurance and reinsurance companies, life insurance, private health insurers, friendly societies, and most members of the superannuation industry. APRA currently supervises institutions holding $6 trillion in assets for Australian depositors, policyholders and superannuation fund members.

APRA invests in contemporary technologies to enable our employees to achieve work life balance, via flexible working practices. We are dedicated to cultivating a diverse and inclusive workplace that fosters collaboration and continuous improvement.

APRA provides ongoing studies support, structured training programs and excellent career progression opportunities all within a highly professional environment. APRA is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, or disability status.

To apply, please visit our Careers Page at www.apra.gov.au. For further information or assistance, please email talent@apra.gov.au. Please do not apply to this email address.

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