Reception/Office Administrator

We encourage applications from all with protected characteristics and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, and any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments or support needed. If you need any documents in a larger font or a different format (such as braille), please contact the recruiting manager named in the job advert or contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 or email .

If you are successful at interview for this post, you will receive your conditional offer of appointment and information pack via email.

We reserve the right to close this vacancy at any time. Therefore, we encourage early applications to ensure consideration for this post. If shortlisted, you will be contacted via your email account used to apply, so please check your account regularly.

Please check your email account regularly . Successful applicants will receive all recruitment-related correspondence via the email registered on the application form.

Aneurin Bevan University Health Board supports flexible working.

The salary scale has been agreed as part of the NHS Agenda for Change pay award for 2025 / 2026 and will be implemented in August 2025 with arrears backdated to 1st April 2025 where applicable.

Please note that this vacancy may be withdrawn at any time if filled via the internal redeployment process.

Job Overview

An exciting opportunity has arisen within the Estates & Facilities Division for a Reception / Office Administrator at Ysbyty Aneurin Bevan, Ebbw Vale.

The post holder will be responsible for a range of administrative duties throughout the department, reporting to the Facilities Co-Ordinator, Supervisor, and / or the Operational Services Manager, maintaining high standards of general office duties.

This is a fixed-term / secondment position until 30th November 2025. Applicants interested in secondment must obtain permission from their current line manager before applying.

Main duties of the job

To assist in the daily running of the general office as part of the team, handling varied central administrative functions. The post requires tact, persuasive skills, and the ability to communicate complex or sensitive information effectively, including providing advice, instruction, or training to groups on straightforward subjects.

The ideal candidate will be well-organized, a team player, and capable of maintaining high-quality service responsive to customer needs. Welsh language skills are desirable; applications from Welsh and / or English speakers are equally welcome.

Working for our organisation

Aneurin Bevan University Health Board is a multi-award-winning NHS organisation committed to caring. We provide an exceptional workplace where staff are trusted and valued, offering opportunities for career development, flexible working, and a comprehensive benefits package. We focus on integrated care, promoting high-quality hospital and community services, and are dedicated to pioneering new ways of working to deliver world-class healthcare.

Qualifications and Knowledge

Essential criteria :

• Good general education
• Knowledge of administrative systems and office procedures from on-the-job training
• Computer literacy
• Good keyboard skills

Desirable criteria :

Proficiency in Microsoft Word and Excel

Experience

Essential criteria :

Office, clerical, or reception backgroundExperience in administration

Desirable criteria :

NHS experience

Skills and Attributes

Essential criteria :

Methodical work approachGood organizational and communication skillsAttention to detailAbility to interact with other disciplinesAbility to work under pressureWillingness to learn and developInitiative and teamworkInterpersonal skillsFlexibility and time management

Desirable : Welsh speaker (Level 1) or willingness to learn.

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