Office Administrator

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Recruitment Advisor at Harmony Australasia

We're a global mining company seeking an Office Administrator for our Brisbane office.

• Front desk reception, managing travel arrangements & general office operations.
• Full-time Permanent Position.
• Eligible to participate in the company bonus scheme.

Harmony is the largest gold producer by volume in South Africa and is a significant operator of gold tailings retreatment facilities. In Papua New Guinea, Harmony owns and operates the Hidden Valley mine and owns 50% of the Tier 1 Wafi-Golpu copper-gold project. Harmony is currently preparing to progress the Execution Phase of the Eva Copper Mine Project in Queensland, Australia. These assets are supported by the Harmony Australasia regional corporate office located in Milton, Brisbane.

The Office Administrator is a key front-of-house role, acting as the first point of contact for visitors and callers and plays a vital role in creating a professional and welcoming office environment. The role handles a wide range of administrative duties, including front-desk reception, managing travel arrangements, coordinating events, assisting the executive team, and overseeing general office operations. The Office Administrator requires excellent organisational skills, attention to detail, and the ability to manage multiple tasks simultaneously in a dynamic work environment.

Please note, this role includes reception duties at our Milton office from Monday to Friday, 8:00am to 4:30pm therefore we are not able to support flexible working arrangements for this role.

Position Responsibilities:

Front Desk/ Administration

• Greeting visitors on arrival and providing a welcoming and professional presence at the front desk.
• Arranging couriers and general housekeeping duties.
• Efficiently and professionally answering and redirecting phone calls at the main switchboard.
• Managing incoming/outgoing mail and deliveries.
• Managing meeting room bookings and preparing spaces as needed.
• Supporting Executives with their administrative needs.

Travel Administration

• Coordinating all travel and conference organisation for the corporate team.
• Arranging intricate Executive itineraries for national and international travel.
• Processing and monitoring business visa applications to support international travel bookings as required.
• Company credit card and travel invoice reconciliations.

Event Coordination

• Assist in planning, coordinating, and delivering internal and external events.
• Liaise with venues, caterers, and other vendors to ensure event logistics run smoothly.
• Organise materials, agendas, and supplies for meetings and functions.
• Coordinate RSVPs and attendee communications.

About You:

This role will suit someone who has the following skills and experience:

• Previous experienced in a fast-paced office environment with the ability to effectively prioritise workload.
• Corporate travel management – booking domestic and international flights and accommodation and coordination of travel itineraries.
• Competent user of Microsoft Office, Word and Excel with the ability to adapt to new systems quickly.
• Self-motivated, highly organised with exceptional attention to detail skills, enjoys learning new tasks and taking on a diverse range of work with a 'can do' attitude.
• A confident and strong communicator, both written and verbal.

What are the benefits of working for Harmony?

• Eligible to participate in the company bonus scheme.
• Corporate / discounted rates with Medibank and access to Harmony's rewards and discounts scheme.
• The opportunity to work for an international mining company with a diverse workforce.
• Easy access to our office located a short walk from Milton train station.

If you believe you have the skills, knowledge, and experience to fulfil this role, please submit your application online. Please include a Cover Letter which outlines how your skills and experience align with this role.

Salary will be negotiated commensurate with experience.

To learn more about Harmony, please visit our website www.harmony.co.za

Please note we will be considering applications on an ongoing basis and therefore encourage you to apply at your earliest opportunity.

Seniority level

• Seniority levelEntry level

Employment type

• Employment typeFull-time

Job function

• Job functionAdministrative
• IndustriesMining

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