Event and Administrative Assistant

4 days ago

Sydney, New South Wales, Australia University of New South Wales Full time
Event and Administrative Assistant - UNSW Faculty of Law & Justice

Apply now Job no: 530748
Work type: Full Time
Location: Sydney, NSW
Categories: Administration, Marketing / Communications

  • Employment Type: Continuing, Full Time (35-hour week)
  • Location: Kensington, NSW (The successful candidate will work on campus minimum two days a week)

Why The Role Matters:

The Event and Administrative Assistant is responsible for providing proactive, practical and efficient administrative support to UNSW Professional Education Projects & Programs (PEPP) in the delivery of industry engagement events including webinars, workshops, seminars and intensives. The role reports to UNSW Professional Education Projects & Programs Manager, supporting the Faculty of Law & Justice. The successful candidate will work on campus minimum 2 days a week and be available for flexible start and end times based on events.

Skills and Experience:
To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.

  • Diploma or equivalent combination of qualifications and work experience.
  • Sound organisational skills including ability to prioritise tasks and duties to meet deadlines.
  • Excellent attention to detail and ability to provide effective customer service and support to clients at all levels.
  • Advanced interpersonal, written and oral communication skills.
  • Demonstrated capacity to work effectively in a team, preferably within a customer service environment.
  • Proficient level of computer literacy with advanced skills in Microsoft Office applications. Demonstrated ability in the use and administration of online systems and databases.
  • An understanding of and commitment to UNSW's aims, objectives and values in action, together with relevant policies and guidelines.
  • Knowledge of health & safety (psychosocial and physical) responsibilities and commitment to attending relevant health and safety training.

Accountabilities:

  • Provide administrative support for events including the arrangement of room bookings, catering, equipment, preparation of event materials, marketing posts etc through Mailchimp and LinkedIn, and marking of attendance of event participants.
  • Attend events and be the point of contact for presenters and attendees.
  • Provide support for online learning delivery; including set up of synchronous sessions, administrative tasks in LMSs and CRMs.
  • Prepare contracts, and process payments.
  • Provide straight-forward administrative/clerical support in UNSW PEPP (e.g. photocopying, accepting/arranging deliveries and couriers, mail sorting, ordering and stocking stationery etc).
  • Develop and maintain filing systems, spreadsheets, databases, websites and other administrative systems.
  • Provide general feedback relating to administrative guidelines, processes and activities.
  • Respond to a range of in-person, telephone and email enquiries from internal and external stakeholders, and initiate, action or escalate as necessary.
  • Undertake induction and new starter process for new staff and visitors including access to systems and building and site orientation.
  • Participate in relevant projects and initiatives as required.

Benefits and Culture:

People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world. Our benefits include:

  • Flexible Working Options (work from home, flexible hours etc)
  • 17% Superannuation contributions and additional leave loading payments
  • Discounts and entitlements (retail, education, fitness)

Submit both a Cover Letter and CV online via the UNSW Job Board before Monday 17th March 2025 by 11:30pm. Please ensure your cover letter addresses the selection criteria for this position (no more than 1-2 pages).

If you have questions about the recruitment process, please contact Allyssar Hamoud at a.hamoud@unsw.edu.au

Please note, any applications sent to the contacts above will not be accepted.

UNSW is committed to evolving a culture that embraces equity and supports a diverse and inclusive community where everyone can participate fairly, in a safe and respectful environment. We welcome candidates from all backgrounds and encourage applications from people of diverse gender, sexual orientation, cultural and linguistic backgrounds, Aboriginal and Torres Strait Islander background, people with disability and those with caring and family responsibilities. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.

The University reserves the right not to proceed with any appointment.

Advertised: 03 Mar 2025 AUS Eastern Daylight Time
Applications close: 17 Mar 2025 AUS Eastern Daylight Time

Apply now for a career at UNSW to grow in an environment that values and uplifts you.

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