Office Manager

2 weeks ago

Brisbane, Queensland, Australia Onten Full time
About The Opportunity

Our client provides operational and infrastructure optimisation services to the Queensland resources sector, supporting sustainable and efficient outcomes.

We are seeking an experienced and proactive Office Manager to support the CEO, GM of Commercial Services, Company Secretary, and broader team. This is a pivotal role, central to the smooth operation of the business, working across a variety of responsibilities that support both people and performance.

This is a full-time role (minimum three days per week in-office) based in Brisbane's CBD.

About The Role

Reporting to the GM Commercial Services (and supporting the CEO), your responsibilities will include:

  • Coordinating financial operations: invoicing, payroll, accounts, and bank account administration
  • Preparing board papers, meeting materials, agendas, and managing calendars and the board technology platform
  • Supporting HR processes: recruitment coordination, onboarding, and maintaining team records
  • Maintaining and improving Integrated Management Systems (Quality, WHS, Environmental)
  • Manage corporate branding and maintain the company's intranet, website, and social media for consistent, professional representation
  • Providing high-level executive assistance, including scheduling and stakeholder correspondence
  • Overseeing office operations, compliance, and general business support functions
  • Ensuring day-to-day office activities run seamlessly and efficiently.
About You

Role

This role is best suited to someone who thrives in a hands-on environment where no two days are the same. To succeed, you will bring:

  • Proven experience in office management, including EA/PA support at executive level
  • Strong organisational skills and attention to detail, with the ability to manage competing priorities calmly and confidently
  • A professional, collaborative communication style with strong stakeholder engagement skills
  • Confidence working with technology and a proactive mindset for improving systems and processes
  • A practical, results-oriented approach with strong emotional intelligence and a focus on teamwork
  • High proficiency across Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)
  • Business-related qualifications (TAFE or tertiary) are advantageous but not essential.

Why Join?

You will be part of a purpose-led organisation, contributing to meaningful work in Queensland's resources sector. You will also enjoy being part of a collaborative, values-driven team where your contributions are recognised and valued.

To apply, please send your latest resume and cover letter in Word format to Onten Strategic Recruitment. For an initial confidential discussion, please contact Michelle Gray or Sarah Armstrong on +61 7 3519 5810.

Onten is again excited to partner exclusively on this position. All third-party and unsolicited resumes will be forwarded to Onten for an independent assessment.


#J-18808-Ljbffr

  • Office Administration Manager

    2 weeks ago

    Brisbane, Queensland, Australia Employment Office Australia Full time

    Opportunity to grow a career with an established business in this hands-on role involving sales, finance, and operationsCompetitive salary, with on-target bonusesTransition into General Manager role after probationary periodPotential for overseas travel to their International officesAbout the OpportunityT.E.A Transmissions is looking for an experienced and...

  • Ndis Plan Mentor/Plan Manager

    2 weeks ago

    Brisbane, Queensland, Australia Your Plan Manager Full time

    **NDIS Plan Mentor (Plan Manager) Brisbane based hybrid opportunity****NDIS Plan Mentor - Plan Management Services - Brisbane Office/ Hybrid****NDIS Plan Mentor - Australian Applicants Only NDIS experience is essential.****Position**: NDIS Plan Mentor (Plan Management Services) - Brisbane.**Please note**:This role would suit someone with **1+ year of...

  • Disability Support Officer

    2 weeks ago

    Brisbane, Queensland, Australia Public Trust Office Full time

    The Public Trustee has a permanent and temporary opportunity available for a Disability Support Officer. This is a unique consultancy role that provides information and recommendations to ensure appropriate financial decisions are made on behalf of our customers in relation to disability matters. This includes advice on financial decisions related to medical...

  • HR Complex Case Officer

    4 weeks ago

    Brisbane, Queensland, Australia Australian Taxation Office Full time

    Overview Join to apply for the HR Complex Case Officer & Manager role at Australian Taxation Office. We are seeking HR Complex Case Officers and Managers to join the Conduct, Performance and Reviews team. Responsibilities All Case Officers and Managers undertake two or more of the following case types:Preliminary and formal investigations of...

  • HR Complex Case Officer

    3 weeks ago

    Brisbane, Queensland, Australia Australian Taxation Office Full time

    OverviewJoin to apply for the HR Complex Case Officer & Manager role at Australian Taxation Office.We are seeking HR Complex Case Officers and Managers to join the Conduct, Performance and Reviews team.ResponsibilitiesAll Case Officers and Managers undertake two or more of the following case types:Preliminary and formal investigations of suspected breaches...

  • Chief Financial Officer,

    2 weeks ago

    Brisbane, Queensland, Australia Office Of The Governor Full time

    Chief Financial Officer (PO 6)**About us**:As an independent entity, the Office of the Governor provides best practice, quality advice and support to the role of the Governor and provides efficient and effective stewardship of the Government House Estate.**Job description**:The Chief Financial Officer provides strategic financial management and leadership,...

  • Service Delivery Officer

    3 weeks ago

    Brisbane, Queensland, Australia Australian Taxation Office Full time

    OverviewService Delivery Officer (Affirmative measure – Aboriginal and Torres Strait Islander employment) role at Australian Taxation Office. This vacancy is only open to Aboriginal and Torres Strait Islander applicants. To be eligible for this role candidates must provide confirmation of their Aboriginal and/or Torres Strait Islander...

  • Service Delivery Officer

    3 weeks ago

    Brisbane, Queensland, Australia Australian Taxation Office Full time

    OverviewService Delivery Officer (Affirmative measure – Aboriginal and Torres Strait Islander employment) role at Australian Taxation Office. This vacancy is only open to Aboriginal and Torres Strait Islander applicants. To be eligible for this role candidates must provide confirmation of their Aboriginal and/or Torres Strait Islander...

  • Service Delivery Officer

    3 weeks ago

    Brisbane, Queensland, Australia Australian Taxation Office Full time

    OverviewJoin to apply for the Service Delivery Officer role at Australian Taxation Office.We are looking for passionate, client focused individuals to join our Frontline Operations group. As a Service Delivery Officer (APS 2), you will work in a scheduled contact centre environment, providing high-quality service to clients between 7am and 7pm. You will...

  • Service Delivery Officer

    3 weeks ago

    Brisbane, Queensland, Australia Australian Taxation Office Full time

    OverviewJoin to apply for the Service Delivery Officer role at Australian Taxation Office.We are looking for passionate, client focused individuals to join our Frontline Operations group. As a Service Delivery Officer (APS 2), you will work in a scheduled contact centre environment, providing high-quality service to clients between 7am and 7pm. You will...