Administration Officer

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• Deliver high-quality administrative and reception support in a fast-paced, customer-focused environment across Sciences and Engineering
• Undertake a range of duties, including communications, finance, purchasing, people, travel, and facilities management
• Fixed-Term, full time role for 9 months based in Hobart
  
  
  • Deliver high-quality administrative and reception support in a fast-paced, customer-focused environment across Sciences and Engineering
  • Undertake a range of duties, including communications, finance, purchasing, people, travel, and facilities management
  • Fixed-Term, full time role for 9 months based in Hobart
    
    
  About The Opportunity
  
  Delivering critical, day-to-day service-related activities for the University, Administrative Officers provide a broad range of high-quality administrative support and front-of-house reception to Academic Units across Sciences and Engineering with a strong focus on contributing efficient and responsive processes to support the day-to-day operations.
  
  What You'll Do
  • A broad range of administrative duties including communications, finance, purchasing, people, travel, and facilities management.
  • Maintain an understanding of current policies and procedures to provide proactive, accurate solutions and focused advice.
  • Deliver responsive and customer focused service, utilising quantitative and qualitative data from approved University systems/surveys/reporting.
  • Provide support to internal communications and events as directed, including interacting with students, their supporters, and members of the public to professionally represent UTAS.
  • Contribute to the development and implementation of Standard Operating Procedures through proficient use of the University's systems (e.g., ServiceNow).
    
    
  What We're Looking For
  • Demonstrated administrative skills including experience with a range of applications, including email, spreadsheet database and presentation software.
  • Proven ability to work in a collaborative team environment and demonstrated capacity to act independently within established guidelines.
  • Demonstrated commitment to customer service excellence and proactively contribute to the continuous improvement of systems, processes, and procedures.
  • Exceptional organisational skills with strong attention to detail and a demonstrated ability to prioritize and complete tasks within defined deadlines.
  • Effective interpersonal, resilience, communication and influencing skills with a positive can-do attitude that enhance an ability to communicate effectively with a broad range of people.
    
    
  Salary details
  
  Appointment to this role will be at HEO 4 and will have a total remuneration package of up to $91,488 comprising base salary within the range of $73,814 to $78,195 plus 17% superannuation.
  
  How To Apply
  • To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience. You do not need to separately address the success profile criteria.
  • For further information about this position, please contact Tracy Doonan, Manager Administrative Services, tracy.doonan@utas.edu.au or 03 6226 2565
  • Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
  • For current UTAS staff, in submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.
  • Please refer to the attached Position Description Below for full details.
    
    
  Position Description - 501386 - Administration Officer.pdf
  
  Applications close Sunday, 24 August 2025, 11.55pm
  
  The University of Tasmania acknowledges the palawa/pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present.
  
  As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process.
  
  To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.Seniority level
  • Seniority levelEntry level
  Employment type
  • Employment typeFull-time
  Job function
  • Job functionAdministrative
  • IndustriesHigher Education

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