Fuel Process Specialist

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Direct message the job poster from Travel Centers of America There's never been a better time to join Travel Centers of America For more than 50 years, millions of professional truck drivers and motorists have called our travel centers home, depending on us daily for fuel, food, truck maintenance and essential services.
Now a part of the bp family, TA is focused on growing its network of travel centers, implementing cutting edge technology and embarking on innovative alternative energy and sustainability initiatives.
From our locations across the country, to our corporate headquarters in Westlake, Ohio, every team member is a stakeholder in TA's success.
This environment offers endless career opportunities for individuals interested in sharing their ideas, growing with the company and shaping TA's future.
Summary The Fuel Process Specialist will manage the back-office data processes and setups to allow timely and accurate data transfer between fuel suppliers (via Axxis), Fuel Supply (via Fuel Shepherd) and Fuel Accounting (SAP).
Duties and Responsibilities Manage the resolution of data transfer errors between Fuel Shepherd and SAP (SAP errors).
Determine the root cause of missing pricing requests and aid in the resolution.
Ensure all available spot options are showing on the source list in Fuel Shepherd.
Audit monthly and ensure new supply points are set up.
Track the source list project metrics.
Lead the Fuel Admin team in adopting a more streamlined approach to managing new and expiring contract pricing formulas.
Manage the Fuel Shepherd Contract Management Screen.
Enter new diesel supply contracts into the application.
Communicate new and expiring supply contracts to the Fuel Accounting team each time there is a change.
Review new contracts and request new vendors as needed.
Maintain the master file template for contract data.
Manage the Wholesale Setups process in Fuel Shepherd and SAP.
Assist with Invoice Verification Process (last step of the Vendor Creation process) to ensure the correct pricing is being calculated based on our contract formulas, rack, or day deal pricing.
Monitor Service Now to ensure all requests are completed in a timely manner.
Identify mismatched pricing and work with Fuel Admin team and Accounting to find a resolution.
Assist with pricing research and historical data transfer between Axxis and SAP.
Actively, reduce reversals for pricing errors.
Assist the manager of Fuel Administration with systems enhancements related to Service Now, Fuel Shepherd, Cognos, BW and SAP.
Assist with Freight related tasks including initial setup, increases, Fuel Surcharge updates, carrier disputes and entering missing rates as needed.
Ensure that all of Fuel Admin is trained as a backup and that SOPs and training documents are kept up to date.
Consider future integration in Fuel Shepherd.
Maintain Fuel Shepherd Configuration Tables including but not limited to Sites, Markets, Regions, Carriers, Suppliers, Vendors Create a process for identifying missing prices and freight sooner.
Assist with data analysis and reporting to support various business needs, including wholesale, diesel and gasoline RFPs, open load tracking, biodiesel/renewable diesel reporting, margin analysis, and other management-driven initiatives.
Identify new market pricing to be captured in SAP for historical analysis.
Work with Fuel Admin to link pricing between Axxis and SAP.
Ensure the Source Quote Cross Reference is accurately maintained.
Vendor Creation, Contract Pricing Setup and other related tasks as needed.
Back up Fuel Admin team to ensure that both servers (Axxis 1-pricing and Axxis 2-ebols) are working as expected.
Know basic troubleshooting and who to contact for more complex issues.
Assist with Special Projects and Testing as needed.
Work to improve overall Fuel Admin process.
Assist in training and process documentation for the Fuel Supply team.
Track open projects within the group.
Track Day Deal agreements and pricing.
Evaluate Day Deal Purchase Performance.
Ensure day deal pricing is entered into the tracker and SAP in a timely manner.
Review and balance site ZFIRS for all products.
Ensure all unmatched electronic BOLs are linked with the appropriate Fuel Shepherd Load IDs.
Complete any prior day open orders in Fuel Shepherd each morning.
Work to reduce reversal rates by identifying and tracking root causes, proposing solutions, and collaborating with the broader fuel team and carrier partners to ensure accurate and complete data entry in the c BOLs section of Fuel Shepherd.
Qualifications3-5+ years of relevant business experience.
PC proficiency with emphasis on SAP and Windows-based Excel, Word and Power Point.
Excellent written and verbal communication skills.
Strong people skills required to positively impact cross-functional teams.
Strong analytical skills required.
With us, you'll enjoy: Competitive wages and annual bonus opportunity Medical, dental, vision and life insurance401(k) with a company match Paid vacation and holidays Opportunity for growth and advancement with company paid training Not all benefit plans are available to all team members.
For a more comprehensive list of benefits, please visit https://www.ta-petro.com/careers/working-in-our-corporate-office Pay Range The pay will depend on various factors, such as responsibilities of the position, job duties/requirements, and relevant experience and skills.
Not all positions posted will have a pay range listed.
Our travel centers serve thousands every day; not one traveler is the same and our team must reflect that.
We can "return every traveler to the road better than they came" only by understanding and celebrating individualism.
Travel Centers of America is proud to be an equal opportunity workplace.
We are committed to equal employment opportunity regardless race, color, religion, creed, national or ethnic origin, age, marital status, familial status, ancestry, sex, gender, pregnancy, gender identity or expression, sexual orientation, mental or physical disability, handicap, military service or Veteran status, genetic information or membership in any other category protected by applicable federal, state or local law.
At Travel Centers of America, we invite everyone to make themselves at home.
Individuals with a disability may request a reasonable accommodation related to our recruiting process.
If you would like to request an accommodation related to the recruitment process, please email us at appada@ta-petro.com.
In your email, please include your first and last name, phone number, the position and location for which you are applying, and details pertaining to the accommodation request.
Working Conditions / Physical Requirements In this role, the employee is continuously sitting and typing, frequently talking and using eye and hand coordination and may also be required to climb or balance; stoop, kneel, crouch or crawl.
The employee is occasionally required to lift and/or move objects.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Standing, walking, bending over, and repetitive use of legs are done occasionally.
All performed with or without a reasonable accommodation.
Disclaimer This job description may not list all duties for this position.
The incumbent in the position may be asked to perform other duties.
TA Operating LLC reserves the right to revise the job description at any time.
This job description is not a contract for employment, and either the incumbent or TA Operating LLC may terminate employment at any time, for any reason.
Seniority level Seniority level Not Applicable Employment type Employment type Full-time Job function Job function Administrative, Supply Chain, and General Business Industries Retail and Oil and Gas Referrals increase your chances of interviewing at Travel Centers of America by 2x Inferred from the description for this job Medical insurance Vision insurance401(k)Paid paternity leave Paid maternity leave Get notified about new Process Specialist jobs in Greater Cleveland.
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