Executive & Operations Coordinator

Utilise your coordination expertise to support the Senior Leadership within the newly established Tobacco regulator.
Full-time fixed-term opportunity until 30 June 2027 within a high performing and passionate team.
The Department of Justice and Community Safety is seeking an Executive and Operations Coordinator to provide a critical role within Tobacco Licensing Victoria (TLV).
About the Business Unit The Department of Justice and Community Safety (DJCS) provides a range of government programs and services focused on improving community safety, victim services, regulatory services and crime prevention, and building strong collaboration across the justice system.
Located in the Integrity, Regulation and Legal Services (IRLS) group, TLV has been established to deliver the Government's commitment to implement a tobacco regulation and licensing scheme.
Following the passage of the Tobacco Amendment (Tobacco Retailer and Wholesaler Licensing Scheme) Act (Act) in November 2024, Victoria is implementing a tobacco business licensing scheme and regulator to strengthen tobacco regulation.
Since 1 July 2025, tobacco retailers and wholesalers can apply for a licence to sell tobacco products, improving oversight and compliance.
Additional functions under the Act, including enforcement and broader regulatory powers, will come into effect in February 2026.
About the Role Reporting to the Director, Corporate Services and Operations, the Executive and Operations Coordinator will be responsible for supporting Tobacco Licensing Victoria's senior leadership team to deliver upon the branch's strategic objectives.
The role operates within a complex and dynamic environment that requires a capacity to exercise sound judgement, and the ability to proactively develop and maintain effective relationships with key stakeholders, using influence and negotiation skills to support the provision of clear advice to support effective, timely actions.
Core to being successful in this role will be your ability to understand new subject matter quickly, demonstrate appropriate initiative, analytical and problem-solving skills and strong written and verbal communication skills.
As the Executive and Operations Coordinator some of your duties will include: Provide high level support services, accurate advice and information to the Director, Corporate Services and Operations and Senior Leadership Team in line with expectations, and consistent with policy and program directions.
Coordinate, manage and track branch deliverables ensuring actions are completed and products delivered in a timely manner and to a high-quality.
Provide executive support to key committees, including the preparation of agendas, minutes, strategic briefings and presentations.
Manage and respond to a wide range of confidential and sensitive matters, ensuring appropriate action, discretion, and follow-up.
To learn more about this role before applying, please read the attached position description.
About you To be successful in this role, you will have: Highly developed organisational skills with the capacity to meet strict timelines, attention to detail, work cooperatively within a team environment and balance competing priorities.
The ability to deliver in a high-pressure environment with integrity and resilience and a proven ability to build trust through consistent actions, values and communication.
An understanding of the department's structure, responsibilities, climate, and culture - including the issues and pressures to which the organisation must respond (highly desirable).
How to Apply Please click the Apply button on this advertisement.
Applications should include a resume and covering letter.
Attachments can be uploaded in.doc,.docx,.pdf,.txt or.rtf formats.
The successful candidate will be required to undergo pre-employment checks which may include a Nationally Coordinated Criminal History Check (NCCHC) and misconduct screening.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad.
IMPORTANT INFORMATION: CHILD SAFE STATEMENT OF COMMITMENT: The Department of Justice and Community Safety is committed to the safety and wellbeing of children and young people.
We seek to prevent harm of any kind impacting children and young people and have zero tolerance for racism, child abuse and inequality.
Children and young people's rights, relationships, identity, and culture must be recognised and respected, their voices heard, and their concerns acted upon.
We aim to foster a culturally safe, child safe and child friendly environment for all children and young people we have contact with, deliver services to, or are impacted by our work.
Unlock job insights Salary match Number of applicants Skills match Government & Defence More than 10,000 employees The Department of Justice and Community Safety works to build a safer, fairer and stronger Victoria.
A wide range of opportunities are on offer across our business units and statutory entities, in many locations across the state.
The roles we recruit for include:✹ legal and policy officers✹ prison officers✹ youth justice workers✹ clinicians (psychologists/social workers)✹ sheriff's officers The Department of Justice and Community Safety works to build a safer, fairer and stronger Victoria.
A wide range of opportunities are on offer across our business units and statutory entities, in many locations across the state.
The roles we recruit for include:✹ legal and policy officers✹ prison officers✹ youth justice workers✹ clinicians (psychologists/social workers)To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.
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