Receptionist/Administrator

4 weeks ago

Melbourne, Victoria, Australia Robert Walters Full time

Receptionist/Administrator

Salary: Competitive and based on experience

Location: Collins street, CBD, Melbourne

Keywords: Reception, Administration, Customer Service

Our client is seeking a warm, personable and highly organised Receptionist/Administrator to become the face of their office. This role offers an exciting opportunity to be the first point of contact for clients and stakeholders, while also providing essential administrative support to a dedicated team. The successful candidate will have the chance to work in a beautiful office space located in the heart of Melbourne's CBD, with a supportive team culture and numerous workplace benefits.

What you'll do:

As a Receptionist/Administrator, you will play a crucial role in ensuring smooth operations within the office. You will be responsible for greeting visitors, managing calls, handling correspondence, booking couriers, maintaining supplies, managing diaries, organising catering for events, and performing various other administrative tasks. Your warm personality and excellent communication skills will help you build strong relationships with stakeholders. Your ability to multitask and manage your time effectively will ensure that all tasks are completed promptly and accurately.

  • Act as the go-to person within the office, being the first point of contact
  • Oversee client experience and build relationships with stakeholders
  • Manage incoming calls, including answering, screening and forwarding
  • Handle correspondence, including collecting, distributing and sending
  • Book couriers and manage records of bookings
  • Enter disbursements and manage meeting rooms
  • Maintain kitchen supplies and stationery supplies
  • Manage diaries for Partners and multiple email inboxes
  • Organise catering for meetings, functions and events as required
  • Perform general receptionist duties and administrative tasks

What you bring:

The ideal candidate for this Receptionist/Administrator role will bring a wealth of experience from similar roles within the Australian public practice accounting/professional services sector. You will have demonstrated your warm and friendly approach in past roles, showing your ability to communicate clearly with people. Your flexibility and adaptability will be key in this role as you juggle multiple tasks at once. Your high level of computer literacy will assist you in managing various administrative tasks, while your keen eye for detail will ensure all tasks are completed to the highest standard.

  • Previous experience as a receptionist within a professional corporate enviroment
  • Warm and friendly approach, both polished and personable
  • Clear communicator with the ability to build rapport with people of all ages and personalities
  • Flexible and adaptable with a willingness to help others
  • Proven multi-tasking, problem solving and time management skills
  • High level of computer literacy, including Microsoft Office suite
  • Sense of urgency to complete tasks with an eye for detail

What sets this company apart:

Our client is a progressive Chartered Accounting firm with over 50 years of history. They pride themselves on their friendly, corporate work environment and supportive team culture. The firm offers numerous benefits including annual salary reviews, one rostered day off per month, an employee assistance program, and regular social events. Their office is located in a prime CBD location, offering a beautiful workspace for their team.

What's next:

Ready to take the next step in your career? Don't miss this exciting opportunity

Apply today by clicking on the link

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.
To apply please click apply or call Nicola Wheeler on for a confidential discussion.

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