Receptionist/Office Coordinator

3 weeks ago


Sydney, New South Wales, Australia Charterhouse Full time
  • $60K+ Super
  • CBD Location
  • ASAP Start
  • Full time position
Company Overview (About Us)

A forward thinking, award winning recruitment agency on a mission to expand the talent pool. Founded in Australia 2003, we currently employ over 180 staff in seven global locations, Sydney, Melbourne, Singapore, Hong Kong, Dubai, Doha and UK.

Hours: Monday – Friday 8.30am – 5.30pm

Reports to: Office Manager

About the role:
  • This role will be working alongside the Office Manager and encompasses Receptionist and Office Coordinator duties.
  • Reception duties include being the first point of contact for internal staff, visitors or anyone contacting the organisation and for the day to day running of the front office/receptionist area and meeting rooms.
  • Office Coordinator responsibilities include assisting the Office Manager with the day to day running of the office and events.
You will be responsible for:
  • Meeting and greeting visitors/clients upon their arrival.
  • Managing the front desk, switchboard, meetings rooms, diary & email management
  • Setting up of meeting rooms & organising drinks/catering/events.
  • Organising couriers for pick-up and delivery, ensuring timely notification and distribution of incoming items.
  • Facilities coordination.
  • Processing of orders/invoices.
  • Ordering stationery and weekly groceries for the office.
  • Ordering of anniversary gifts for staff and external gift cards.
  • Assisting the administration team with general administration duties on an adhoc basis.
  • Setting up of new starters – by assisting with induction documents, setting up of accounts and desk set up.
  • Be a member of social committee.
  • First aider & Fire Warden (training will be provided).
About you:
  • The ideal candidate will have 1-2 years corporate experience in an Admin/Reception role.
  • Be well-presented, organised and polite while being extremely personable, positive, and outgoing as they represent the company in this front of office role.
  • You will bring a great energy to the office and act as the 'go to' person in the day to day running of the office.
  • Attention to detail and strong problem-solving skills.
  • Ability to self-manage and work well under pressure.
  • Efficient and competent in Microsoft Office suite.
  • Strong customer service
What next

If you believe you are suitable for this role, please contact Katy Bennett via email on


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