Administrative Assistant Part-time

1 week ago


Broadmeadows, Victoria, Australia Brite Full time
The role is a 2 day work week, in office, 7.6 hours per day, Thursday and Friday.

Brite offers salary packaging, a wellbeing program, superannuation (exclusive of salary), and a great work-environment with up-skilling opportunities.

Objectives of this role

  • Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
  • Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
  • Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
  • Coordinate internal and external resources to expedite workflow
  • Oversee and achieve organizational goals while upholding best practices

Responsibilities

  • Supports management with any administrative, project, research, as required
  • Plan, organize, and schedule company meetings in the office, and via videoconference and onsite events
  • Provide light technical support to staff and liaise with our managed IT partner
  • Maintain O365 electronic filing system, various databases, employee list, and inventory
  • Order and oversee office supplies and food deliveries for group meetings
  • Other tasks as assigned.

Required skills and qualifications

  • NDIS Worker Screening and Working with Children Clearances
  • Proven 2+ years administrative experience
  • Current Australian drivers' licence
  • Superb written and verbal communication skills
  • Strong timemanagement skills and multitasking ability
  • Aptitude for learning new software and systems

Preferred skills and qualifications

  • Previous experience with O365, SharePoint, OneDrive and Teams
  • Previous success in a fast paced office
  • ICT and digital marketing experience a plus
  • Experience developing internal processes and filing systems
  • Comfortable handling confidential information

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