Area Administration Assistant

1 week ago

Brisbane, Queensland, Australia Family Centered Support Services Full time

Respect | Integrity | Quality | Engagement | Emotional Intelligence

About us

Here at Family Centered Support Services, we deliver a range of services to Children, Young People and Families ranging from Respite, In-Home Support and Residential Out-of-Home Care. We believe kids belong with their families whenever it is safe and possible and work closely with Department of Child Safety and the family to get to the heart of problem behaviors and to find ways to support change for the better.

About the role

The Area Administration Assistant role is a dynamic one where you will be supporting our Bayside region on a daily basis. The Area Administration Assistant is instrumental in supporting all staff in the area by providing administration and secretarial support and takes day to day direction and task allocation from the Area Manager and the Administration Manager.

Tasks and duties will include, but are not limited to:

  • Welcome guests to the office
  • Answering telephones
  • Ensure office is clean and all supplies are stocked
  • Maintenance of office equipment and supplies
  • General filing, scanning, printing, and photocopying
  • Data entry including record and file management
  • Balancing petty cash
  • Liaise with contractors, staff and suppliers
  • Manage the meeting room, issue meeting invitations and prepare for meetings
  • Prepare and distribute minutes for Area/Team and other meetings as required
  • Purchase refreshments as required i.e., coffee, tea, and milk
  • Submitting accommodation and travel requests using the FCSS portal
  • Monitor the FCSS Facebook and other IT/Social Media content and report breaches.
  • Ensure the office is signed and resourced to comply with COVID advice and actively encourage all employees and visitors to comply with Social Distancing, Hygiene and Capacity guidelines as required
  • Assist the Area Manager as required
  • Work alongside the Administration Office Team across the 4 regions
  • Employee Support

About you

You will have life experience, patience, empathy, a great sense of humour, and resilience. You'll be the type of person that can easily build rapport with others within your regional team. Your initiative and proactive approach will be highly valued in your day-to-day work. You'll also need to have a good working knowledge of Microsoft Office and its affiliated apps, Windows 10 and the ability to work autonomously. Experience in human resource processes is desirable.

Benefits

  • Be part of a learning organisation with a high growth forecast
  • Full-time role based in Brisbane's Bayside region
  • Access to Not-for-Profit salary packaging to reduce taxable income
  • Above award remuneration with penalties and allowances
  • Potential opportunities for career advancement
  • Ongoing training, career development and support
  • Access to Employee Assistance Program counselling services
  • QLeave portable long service leave contributions

You will need the following

  • QLD P2 or Open driver's licence
  • Hold a minimum Certificate III or higher in Business Administration or similar discipline
  • Demonstrated experience in a similar Administration role
  • Current QLD Blue Card or willingness to obtain
  • Ability to complete short courses to be able to work within QLD child protection (this will be supported by us)
  • Current Licenced Care Service (LCS) check through The Department; or willingness to obtain (this will be supported by us)

For further information regarding the role advertised or other employment opportunities please contact our HR Team at

How to apply

To apply for this role, click APPLY NOW and complete the process which will redirect you to our onboarding platform. Suitable applicants will be shortlisted and contacted to discuss your skills and suitability further.

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