Administrative Assistant- Japanese Speaking

1 week ago

Melbourne, Victoria, Australia Programmed Full time

PERSOLKELLY is one of Australia's largest and longest serving recruitment providers. Delivering both quality temporary and permanent options.

PERSOLKELLY brings together the legacy and experience of four organisations that shaped the staffing landscape over the past century: Kelly Services, who pioneered the modern temporary help industry in 1946; SKILLED, who crafted the staffing industry in Australia in 1964; Programmed, the leading provider of operations and maintenance services across Australia and New Zealand; and PERSOLKELLY, the largest workforce solutions provider in APAC.

Our client is a reputed Japanese company. They are currently seeking an administrative assistant to join their Truganina office team.

*Requires Japanese Language Skills, and Drivers Licence and own transport.

*1-2 years contract (Minimum 14 months)

*At least 2 years' right to work in Australia without restrictions.

About the role:

This role will be responsible for interpreting and assisting Japanese expatriates.

  • Perform a wide range of administrative and support duties as directed by the Assistant Managing Director and Managing Director's Offices. These tasks may include, but are not limited to, accounts payable, travel and accommodation arrangements, catering organization, diary management, and secretarial services for meetings and internal communication.
  • Prepare various reports on administrative and financial matters for different stakeholders, including parent company reporting, business plan progress reporting, project reporting, banking, cash flow, and financial transactions.
  • Serve as an interpreter for expatriate team members, guests, and business travelers.
  • Coordinate with the parent company and other subsidiaries as required.
  • Provide administrative/ support services to membership-based groups, such as Japanese Chamber of Commerce and Industry and Japanese Society (as required)
  • Assist with planned or ad hoc projects under supervision or provide support as needed.
  • Ensure a safe work environment and adhere to safe work practices.

Skills and Experience:

We are looking for a candidate who demonstrates the following:

  • Native-level Japanese language skills with fluent English communication (verbal and written)
  • Over 3 years administration experience, preferably within an international or multinational organization.
  • Adept at paying attention to detail, prioritizing and organizing.
  • Strong interpersonal skills, demonstrated ability to establish and maintain professional relationships.
  • Strong problem-solving skills and conceptual ability.
  • Proven numerical and analytical skill.
  • Intermediate to advanced proficiency in MS Office suite.
  • Experience in financial reconciliations and preparation of financial reports.
  • Exposure to project coordination or management is desirable.
  • Proven ability to work both independently and collaboratively as part of a team.
  • Current Victorian Drivers Licence and own transport

HOW TO APPLY

You must have the right to live and work in Australia to apply for this role. Click "APPLY NOW" to register for this role or contact Yoko Imada at and quote reference for any enquiries. Please note that due to the high volume of applicants, only shortlisted candidates will be contacted.

You will be provided with a supportive environment and infrastructure to allow you to thrive, yet the flexibility to allow you to make your mark in the firm. You will also be rewarded with a competitive salary dependent upon experience and on- going commitment to professional development and advancement. Only applicants shortlisted for an interview will be contacted.

Who are we

At PERSOLKELLY, our passion is - and always has been - putting you first.

We propel our people forward by supporting their careers in fresh ways, backed by our expertise and capability.

We're committed to creating a safe and inclusive environment which values and respects diverse styles, backgrounds, experience and perspectives.

We welcome and encourage women, people of Aboriginal and Torres Strait Islander descent and people from diverse backgrounds to apply.

So it's over to you. If you would like to join our team, please APPLY now.

To learn more about working with PERSOLKELLY, we encourage you to visit our website.

Follow our LinkedIn page at for the latest updates and insights.

Consultant

Yoko Imada

Reference number: _
Profession:Administration & Office SupportAll

Administration & Office SupportOffice Support & Secretarial

Administration & Office SupportPersonal/Executive Assistant

Company: Programmed
Date posted: 14th May, 2024

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