Estates Administrator

2 weeks ago

Saint Leonards, Victoria, Australia Guide Dogs. Full time
Posted: 30/05/2024

Closing Date: 21/06/2024

Job Type:
Permanent - Full Time

Location:
St Leonards

Job Category:
Administration & Office Support


We are committed to providing services for people with low vision or blindness by tailoring solutions to help overcome barriers and build independent and fulfilling lives.


We are united in our shared mission of creating opportunities, championing the rights of people with low vision or blindness, and building communities who share our mindset and ambition for accessibility and inclusivity.


With a strong culture of innovation, learning, flexibility and belonging, we live our values and allow our team members to be the best version of themselves inside and outside work.


Key Accountabilities:

  • Bequest payments (cheque / EFT / shares) are processed and receipted daily in accordance with Finance procedures.
  • An exemplary audit trail is maintained in relation to the income received from bequests.
  • All relevant information is obtained from the solicitor and/or executor, including the Grant of Probate
  • Estates are progressed to a timely distribution
  • Standard affidavits and deeds are drafted and prepared for execution as required.
  • Relevant stakeholders at all levels, both internally and externally are alerted when income is received
  • Finance is notified of specific requests in Wills to ensure income is utilised as directed and supported through documentation
  • The bequestor Honour Wall is prepared and installed each year

Essential Experience:

  • Legal or estate administration experience
  • Strong interpersonal and communication skills to establish and manage relationships with a variety of internal and external stakeholders
  • Highly organised, flexible and able to prioritise tasks
  • Tact and an understanding of the importance of maintaining confidentiality
  • Aptitude in MS Word, Excel, PowerPoint and CRM systems.
  • Exemplary accuracy and attention to detail

Benefits that Guide Dogs offer:


As a member of the Guide Dogs team, you will have access to a wide range of benefits tailored to your needs.


  • A competitive remuneration package is available commensurate with skills and experience, which includes tax free salary packaging of up to $15,900.


 EAP
  • Get support when you need it with Employee Assistance Program counselling sessions.


 Me Days
  • Receive two paid days per year to support your health and wellbeing.
  • Paid Parental Leave take time to bond with your new child with 13 weeks paid leave after qualification period
  • The option to purchase up to 4 weeks additional leave each year.
  • Employee benefits program and Reward and Recognition program.
  • Annual flu vaccinations.
  • Support for your professional development including paid study leave and educational assistance.
  • Join an organisation that makes a meaningful and positive impact on our society.


Guide Dogs NSW/ACT are proud to be an inclusive workplace that reflects our clients and the broader community and are committed to providing a work environment in which everyone is included, treated fairly and with respect.

We offer equal employment opportunity regardless of your disability, gender or gender identity, race, religion, sexual orientation, age, marital or domestic status, carer status, or political opinion.

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