Receptionist / Office Manager

2 weeks ago

Perth, Western Australia Capgemini Full time

Come and join a thriving company and become part of a diverse global collective of free-thinkers, entrepreneurs and industry experts who are all driven to use technology to reimagine what's possible. Capgemini. Get the future you want.

Let's talk about the team
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Work closely with the Perth Leadership Team, VP's & alongside the PA team
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Deliver best in class client/stakeholder services
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Be the key point of contact for all staff.

Let's talk about the role and responsibilities
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Oversee front office/reception area and telephone
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Greet visitors and sign them in via visitor management systems
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Manage office stationery and kitchen and catering supplies
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Manage access/security passes for staff/visitors
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Arrange couriers and distribution of mail and packages
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Coordinate office maintenance and repairs with Building Management and suppliers
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Liaising with IT regarding co-ordination of laptops for new joiners and leavers
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Locker Management
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Maintain quality relationships & have strong communication with all vendors and schedule services as required
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Plan and coordinate company events & meetings
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Assist in budget creation and monitor office-related expenses
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Oversee office facilities, ensuring a clean, safe, and well-organised workspace and coordinate maintenance and repairs with Building Management
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Assist with new joiner orientations, carrying out office orientations, office tours and preparing necessary access cards
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Manage and maintain the Environmental Management System within the office, to meet ISO audit specifications
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Partake in ISO certification audits (ISO 27001, ISO 9001, but not limited to document collation, preparation & planning
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Be the WHS representative with involvement in regular WHS checks & help to resolve related issues.

Let's talk about your capability and experience
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Prior experience in a similar role with advanced MS office skills
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Highly organised and enjoy working autonomously
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Excellent written and verbal communication
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Friendly, highly approachable and like getting involved
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Capable of building and maintaining strong relationships with stakeholders & Building Management at all levels
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Flexible in approach, taking on new challenges and responsibility
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Proactive, and able to be a forward thinker
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Mindful of confidential and sensitive information
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Experience & exposure to ISO audits/accreditations will be highly regarded.

About Capgemini

At Capgemini, we are more than just a business, we are a diverse global collective of strategic and technological experts who are passionate about finding ways technology can help our clients, our people and our communities get the future they want.

Our people are the key to making this vision a reality, which is why we have been recognised by the Australian Workplace Equality Index as LGTBQ+ 'Employer of the Year' and 'Inclusion of Trans and Gender Diverse Employees' for the past two years. We believe in creating a safe, flexible, and inclusive culture where everyone can bring their authentic selves to work, contributing to our inclusive culture and truly belong, and our staff-led community groups are a testament to this commitment. We are committed to being active allies for everyone.

We believe by combining the power of the latest technology with our human energy, we can drive sustainable thinking into our operations and the work we do with clients. Its why we are committing to being carbon neutral for our own operations no later than 2025 and across our supply chain by 2030, and committed to becoming a net zero business by 2040.

Empower yourself with the knowledge and skills you need to succeed with our access to premier learning platforms, sought-after certifications and boundless development opportunities. You'll be encouraged to gain at least 40 hours of training each year.

For over 50 years our values and ethics have been at heart of our identity. From our approach to ethics to the way we interact with one another, honesty, boldness, trust, freedom, team spirit, modesty, and fun guide and inspire all we do and have led to us being recognised as one of the World's Most Ethical Companies by the Ethisphere Institute 10 years in a row.

Our Commitment to Diversity & Inclusion

Information Security and Compliance

Capgemini Australia has developed and manages, process orientated Management Systems compliant to the requirements of ISO9001, ISO27001 and ISO14001. We are committed to delivering secure solutions and services through state-of-the-art processes and continual improvement frameworks in line with industry best practices as well as contractual, statutory, and regulatory requirements.
**#LI-SH2

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