Portfolio Administration Manager

2 weeks ago

Brisbane, Queensland, Australia Knight Frank Full time

About us:

At Knight Frank we're passionate about property, but it takes more than passion to make us the world's most successful privately-owned property agency and consultancy.

With a 125-year heritage, we are part of a global property powerhouse dedicated to providing our clients the best advice across commercial and residential property transactional and advisory services.

Knight Frank is a place where you can bring your whole self to work. That's what makes us a diverse collection of experts, problem solvers and innovators. Our purpose is to empower and encourage our people to think differently about how we can make a positive impact as a firm.

What's in it for you?

  • Competitive remuneration package
  • Career development opportunities such as internal and external mentoring, leadership education training, and study leave to focus on your personal growth.
  • A generous 16-week parental scheme plus superannuation for a full 12 months
  • Birthday leave
  • Swap around a public holiday for a cultural swap day
  • Two Wellness Days to allow you to focus on your own physical and or mental wellbeing
  • A workplace where you can access 2 weeks additional leave each year so you can take that extra break with family or friends
  • We applaud your need to give back to the community and give you 2 paid volunteer days each year to support one of our-affiliated charities
  • Our reward platform "The Vault" which gives you access to a great range of discounts at popular retailers and supermarkets as well as lifestyle benefits and corporate discounts
  • Because life can throw the unexpected at us, we help subsidise private health insurance excess, if you or an immediate family member requires hospitalisation
  • Plus, so much more

The role:

Knight Frank Australia are excited to be recruiting for a superstar Administration Manager who will provide support to the wider Centre Management Team.

Along with your experience in customer service and administration, you will thrive most in a fast-paced organisation that is always ensuring that the highest standard of service delivery is met.

Key responsibilities:

  • Manage general reception area including greeting of all incoming parties and calls.
  • Draft, review and prepare correspondence, reports, presentations, and other documentation with minimal instruction
  • Prepare and process internal and external accounts
  • Attend to tenant service requests promptly
  • Dealing with invoices, overtime allocation and new contractor management
  • Perform administration tasks including checking photocopiers, distributing mail and archive management
  • Prepare monthly expense reconciliations
  • Invoicing of monthly charges to tenants
  • Maintain team's calendars, organise meetings and ensure awareness of daily/weekly movements

Who are we looking for?

  • Demonstrable experience within a administration role providing support to a team. Retail Shopping Centre experience is desirable.
  • Ability to work under minimum supervision
  • Excellent time management & organisational skills
  • Customer service focus with the ability to communicate with internal and external clients at all levels
  • Good attention to detail and high level of accuracy at all times
  • Pro-active and strong use of initiative
  • Excellent verbal and written communication skills

Not the perfect fit?

We encourage applications from people of all backgrounds and abilities - as every person and their situation is unique, we look at this on an individual and applied role basis. We actively encourage you to apply for roles that suit your background and skillset. You might have something we didn't realise we needed

Please note, if you are successful in securing a role, you will be subject to police checks as part of our standard recruitment process.

Applicants with Australian working rights need only apply. No Agencies please.

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