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Office Assistant, Casual
3 months ago
The purpose of this role to contribute to the effectiveness of the Perth office by providing comprehensive and efficient support to internal and external clients in order that the business objectives of the firm are achieved.
This is a great opportunity for student who is looking to get exposure to a law firm environment. Ideally you will have at least 2 years remaining in your degree.Key Responsibilities
- Maintain a professional front of house with a high standard of presentation at all times, including the coordination of meeting rooms and set up equipment as required.
- Collect, sort, scan and deliver incoming mail, couriers and deliveries etc. Book, track, package and deliver outgoing mail, couriers etc.
- Monitor, maintain and order stationery and other supplies in accordance with budget controls set by the Office Manager.
- Monitor and order kitchen supplies and staff consumables, including milk, coffee, tea and other beverages and snacks, in accordance with budget controls set by the Office Manager.
- Assist the Office Manager with organising catering for team events and business development initiatives as directed.
- Court filing both electronic and in person.
- Document archiving including retrieval of files from storage when required.
- Empty and manage confidential recycling bins
- To use the photocopying equipment to achieve copies of the correct standard in line with the Firm's and department's requirements
- To make appointments, arrange meetings and maintain an up to date office diary
- Attending to the cleanliness of the kitchen area, including stacking and emptying dishwasher
- Providing Reception support as needed including greeting guests and preparing meeting rooms
- Prioritise work to accommodate urgent requests
- Assist the Office Manager with maintenance of the condition of the office to a high standard (both electronic and soft furnishings) and liaise with building management with regard to cleaning, repairs and maintenance.
- Assist the Office Manager with new joiner / leaver tasks as assigned, including setting up new desks and maintaining equipment.
Required experience
- The ability to coordinate work activities and prioritise tasks/multitask
- The ability to carry out duties and meet deadlines in accordance with instructions
- The ability to perform tasks to a high standard
- Communicate effectively in a business environment
About Kennedys
Kennedys is a global law firm with expertise in dispute resolution and advisory services.
With over 2,400 people worldwide across 44 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.
Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.
We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services.
We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.
What do we have to offer?
We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm.
Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.
Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable,straightforward, supportive and distinctive.Our values are at the core of who we are and what make us a great firm to work with and for.
We develop careers in an innovative and collaborative global environment, with our values at the core.We believe that supporting individual growth and development puts us in the best position to attract and retain talented individuals.
Regardless of role or level, everyone has access to virtual learning to help you develop your skills, wherever you are in the world.
A variety of other exciting opportunities are available including secondments to clients and our global offices as well as a comprehensive benefits package (details are available upon request).
We've created a culture based on client service, professional excellence, hard work and trust.We deeply value the relationships we build with our clients and we know that they value our warm, friendly human approach.
We are here to provide answers, recommendations, strategy and tactics.Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security,
