Operations Coordinator

7 days ago

Erskine Park, New South Wales, Australia BGIS Full time

The Operations Coordinator is accountable for supporting the maintenance and documentation of Data Centre operations and associated mission - critical infrastructures toward the economy and maximum utilisation of facilities, equipment, and contract resources.


The Operations Coordinator ensures the effective execution of processes and procedures for the uptime of the facilities and all contractor activities and maintains responsibility all Administration and Change Management documentation.

He/she will be reporting to the Facilities Engineering Manager - Chief Engineer.

This role is 7 months Maternity cover

Responsibilities:

  • Attending vendor and customer meetings and distributing meeting minutes and actions.
  • Maintaining Vendor scorecard tracker.
  • Assisting the Property Team as required.
  • Ensure accuracy and a high quality of all data entered in to applicable systems.
  • Coordination and completion of adhoc requests for the Operations Team which includes; Real Estate Management, Technical Operations and Client Services.
  • CMMS Planned Preventative Maintenance (PPM) schedule data entry, coordination & Customer followup of Change Management approval.
  • Raising change management numbers and assigning assets in CMMS for PPM's.
  • Preparing and controlling documentation for internal and external audits.
  • Inbox management and internal and external correspondence management.
  • Managing all contractual paperwork and compliance documentation. Compiling relevant data and completing monthly and quarterly reports.

Skills and Experience:

  • 5 years' experience in a Critical Environment Operational Coordination role.
  • Competent use of Computerised Maintenance Tools (CMMS, BMS, DCIM).
  • Excellent skillset with Word preparing documentation.
  • Excellent skillset with Excel
  • Trending analysis, pivot charts, formula automations.
  • Ability to prepare and present PowerPoint Presentations.
  • Proficiency in Microsoft Word, Excel and Outlook, PowerPoint and familiarity with Microsoft Project, Visio or AutoCAD. Familiarity with Computerized Maintenance Management Systems (CMMS), Data Centre Infrastructure Management (DCIM), and Customer Portal.

Why Join Us / Benefits:

  • Opportunity to work in a dynamic and supportive team environment.
  • Competitive salary and comprehensive benefits package.
  • Professional development and growth opportunities.
  • Worklife balance with flexible working hours.
  • Employee Recognition Program
  • Excellent Company Benefits
  • Paid Parental and Volunteer Leave
  • Donation Matching and much more Collaborative work environment: Join a supportive team that values innovation, collaboration, and continuous improvement.


BGIS is a global leader in the provision of facility management, project delivery, energy & sustainability, asset management, workplace advisory, and real estate services.

With a combined team of over 10,000 globally, BGIS focuses on delivering innovative service solutions that create value.


Globally, BGIS manages over 50,000 client locations totalling more than 50 million square metres across markets including Government, Education, Utilities, Financial Services, Oil & Gas, Healthcare and Cloud Enterprise.


BGIS, we value diversity and are committed to creating an inclusive and safe work environment for all employees, we have passion for sustainability and drive for innovation.

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