Retail Leasing Paralegal

1 week ago

Melbourne, Victoria, Australia JLL Full time
JLL supports the Whole You, personally and professionally.

Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities.

With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.


We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working.

We approach our work in a warmer, more optimistic, and inclusive way. JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

What this opportunity involves:

We are seeking a full-time Paralegal to join our team with a focus on Retail Leasing. You will be part of a fantastic team, based in Melbourne CBD with both trams and train accessibility.


This is a great opportunity for if you are in Lease Admin seeking your next step up in your career.

Your key focus is to support the timely turnaround of lease documentation to reduce the client's risk. Identification, monitoring and escalation of risks along with recommendations to mitigate them is also critical.


Whilst this is a hybrid / flexible role, you are required to be based in Melbourne with ability to attend the office at least 3 days a week.


What this role involves:

Responsibilities in completing legal documentation (instructing, negotiating, certifying, and executing documents for leasing transactions);
Complying with processes and policies in relation to negotiations, documents and critical client requirements;
Adhering to expected timeframes and required deadlines, and managing, escalating and mitigating risks that may arise;
Maintaining an awareness of external solicitor fixed fee scope and managing the cost of legal negotiations in line with that fixed fee scope;
Generating and reconciling purchase orders and coordinating payment of legal invoices;
Handling other general ad hoc matters delegated such as lease interpretations and disputes;
Certifying documents to endorse them for client execution, confirming that they are accurate, comply with instructions provided, and are in line with client policies and standard positions;
Assisting with reporting and analysis and attending meetings as required;
Building relationships with major landlord contacts and facilitating the negotiation of national landlord/Client's precedent Lease documents;
Holds either Legal or Property qualifications and/or has relevant experience in the Real Estate industry
Leasing administration experience are highly regarded
Demonstrated understanding of leases or contracts, ideally gained in either the Property or Legal industry
Sound written and oral communication skills with good listening, presentation and negotiation skills
Superior attention to detail and high regard for quality standards
Ability to operate efficiently under pressure and prioritise work with tight timelines
Strong organizational skills with a positive approach to meeting internal and client stakeholder needs
Sound proficiency with Microsoft suite

What you can expect from us:
Great employee discounts off fitness & other renowned bands
Active Social Club
Well-being program
Paid time off for volunteer work
Career Opportunities with Australia's #1 Commercial Real Estate firm
Premium offices
Hybrid / flexible working

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL

  • We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.


Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.


Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future.

And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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