Executive Officer

1 week ago

Adelaide, South Australia HOBAN Full time

Join a dynamic team providing top-tier executive support to senior leadership within a government department. As an Executive Assistant, you will manage diaries, prepare correspondence and briefings, and support high-level meetings. This role requires exceptional organisational skills, attention to detail, and the ability to handle confidential information with discretion. Immediate start available with a contract running until 27 September 2024, with the possibility of extension.

About the Role: You will be responsible for delivering confidential administrative and project support services to senior executives.

Location: Adelaide CBD

Benefits:

  • Competitive ASO4 level salary
  • 4-month contract, with potential for extension
  • Immediate start
  • Opportunity to support high-level executives
  • Collaborative and supportive work environment

Key Responsibilities:

  • Provide confidential administrative support to senior executives
  • Manage executive diaries and scheduling
  • Prepare sensitive correspondence and briefing notes
  • Support and coordinate executive meetings, including agenda preparation, minute-taking, and follow-up on action items
  • Handle confidential information with discretion
  • Liaise with internal and external stakeholders, including senior government officials
  • Organise travel arrangements and logistics for executives
  • Maintain records and documentation in accordance with policies and standards
  • Assist with minor projects, research, and report preparation

About You:

  • Proven experience as an Executive Assistant or in a similar role
  • Exceptional oral and written communication skills
  • Strong organisational and time-management abilities
  • High level of initiative and problem-solving skills
  • Ability to handle sensitive and confidential information discreetly
  • Proficiency in Microsoft Office suite
  • Experience in managing meetings, preparing agendas, and taking minutes
  • Ability to work independently and as part of a team
  • Excellent interpersonal skills and the ability to engage with stakeholders at all levels

If you are ready to take on a challenging and rewarding role, we would love to hear from you. Interviews will be conducted next week, so please send through your resume as soon as possible.

At HOBAN we embrace diversity, inclusion and equal opportunity. We welcome and encourage applications from people from all backgrounds.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email or visit

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