Act Facilities Manager

7 days ago

Canberra, ACT, Australia The National Archives of Australia Full time

Job No: 496328

Work Type:
Full time

Location:
Canberra


The Property and Security section within National Archives of Australia (National Archives) Corporate Services Branch is responsible for the management of a property portfolio comprising of 12 buildings across all States and Territories.

The section delivers fit-for-purpose accommodation and collection storage, in a cost-effective and timely manner, whilst also providing, fostering and developing a positive security culture to meet the Australian Government's Protective Security Policy Framework (PSPF) security requirements.

Reporting to the Assistant Director Facilities Management South, the role operates with a high level of autonomy and is expected to display initiative, sound judgement, and reliable leadership and management skill

The duties include:

  • Manage and participate in the delivery of the NAA property portfolio including
  • Assist with planning for efficient use of ACT repository and offices spaces by conducting usage audits and developing recommendations for efficiencies
  • Lead procurement activities including planning, evaluations and engagement for capital projects and building maintenance contracts
  • Contract management, including performance of service contracts
  • Liaison with facility stakeholders including subtenants and facilities management providers
  • Represent the National Archives on landlord and building management facilities management committees, internal and external working groups and networks
  • Manage maintenance and repairs programs, including asset repair and replacement
  • Manage project and facilities contractors to deliver outcomes and defect rectification works and projects
  • Development, implantation and review of policies and procedures related to the property portfolio
  • Represent property team on cross branch project and procurement activities
  • Provide advice to internal and external stakeholders in relation to the property portfolio including capital projects, storage options, relocations, heritage and building requirements
  • Manage the National Office venue hire operations with a focus on client liaison
  • Assist with complex and high value facilities projects that impact on strategic, political or operational outcomes for National Archives including capex works, interstate and local collections relocations, building and office relocations and building refurbishment programs including
- project management documentation, briefings and reporting; budget management and reporting; contract management; and secretariat to project boards

  • Supervise, mentor, and assist with the development of staff responsible National Office venue hire operations, national fleet and mailroom functions
  • Promote the National Archives' Vision, Mission and Commitments as expressed in _The Archives Way._
You must hold and maintain a current Australian drivers' licence and currently hold or have the ability to obtain:

  • Construction Induction Card (White Card)
  • Asbestos Awareness, and
  • Electrical Test and Tag training.

Eligibility:
Applicants must be Australian citizens.

If you are selected, you will be required to successfully undergo a pre-employment check and be able to obtain and maintain a security clearance at a
NV1 clearance level.

Applicants should also consider their ability to undertake physical and manual handling activities.

How to apply:
Applications must be submitted via our online e-recruitment system. Applicants must in 1000 words or less outline the skills and relevant experience you would bring to this role. Please refer to the for this role.

Application close: 19 Feb :55 PM AUS Eastern Daylight Time

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