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Executive Assistant

4 months ago

Brisbane, Queensland, Australia Energy and Public Works Full time
Key responsibilities

  • Provide confidential executive and administrative support to the Chief Human Resources Officer. Coordinate meetings (including video and teleconferencing), prepare and distribute agendas, meeting papers and accurate minute taking, attend to follow up actions including action tracking, reminders and the booking and setting up of meeting rooms, facilities and equipment. Manage the diary of the Chief Human Resources Officer, including coordinating appointments, liaising with internal and external stakeholders as required and prioritising and managing urgent and nonurgent meetings for the Chief Human Resources Officer. Coordinate, plan and request travel arrangements, conference rooms, facilities and equipment as required for the Human Resources unit. Prepare and present quality written material to assist with the preparation of briefs, papers and other routine correspondence under the direction of the Senior Advisor. Coordinate the distribution of correspondence and other documents, monitor requests, collate information and ensure responses are provided within required timeframes. Develop and maintain administrative systems including spreadsheets, documents, communication and collaboration content, tools and resources as required. Develop and maintain records management systems including the management of both electronic and physical records in alignment with the department's record keeping policy. Provide administrative support for the Human Resources unit including processing payment of invoices, purchase of stationery and equipment, receiving and tracking of correspondence and other documentation and other tasks as directed by the Senior Advisor and/or Chief Human Resources Officer.
Applications to remain current for 12 months.

Job Ad Reference:
QLD/465727/23

Closing Date Wednesday, 1st February 2023This work is licensed under a Creative Commons Attribution 3.0 Australia License.