PMO Project Coordinator

2 weeks ago

Perth, Western Australia Capricorn Full time

A great place to work


When you join Capricorn, you become a part of something bigger than a typical company, because as a co-operative we exist to improve the lives of our Members by supporting them in building stronger businesses - not the other way around.

We are purpose-led and are committed to empowering our community to thrive.

Our community includes our employees, and we know what is important to them, because we asked And here's our commitments to you:

  • Provide a diverse and inclusive workplace because we know how important it is for everyone to be treated fairly and with respect.
  • Give you flexibility it's important to recognise we are all unique and need to create work life balance.
  • Offer paid parental leave that supports both parent's leave and their transition back to work.
  • Create a fun environment our social calendar is full up with a range of different virtual and facetoface events to keep us connected.
  • Work perks that our employees actually use, such as a fantastic reward and recognition program, wellness program, additional leave purchase and so much more

The role and what we are looking for


As PMO Project Coordinator you will work closely with project team members, project managers, program manager and project leads to help deliver major organisational projects efficiently by providing project coordination & administration support.


Project Support Activities

  • Arrange and attend project meetings across various project streams, taking notes and distributing meeting minutes.
  • Assist with workshop planning, agenda preparations, presentations and maintains logs and registers
  • Develop (in consultation with stakeholders) robust project schedules including identifying sequence of tasks, dependencies between tasks and effort to complete.
  • Manage the project plan using MS Project or similar, reviewing the plans regularly to ensure tasks and milestones are being achieved in a timely manner.
  • Assist change manager in support activities as outlined in the change and comms plan
  • Ensure governance requirements for the project are met as set out by the Project Management framework
  • Support resource management activities such as identifying conflicts, leave calendars, recruiting support, induction of new project team members
  • Take an active part in the project risk/issue management process by contributing to the identification and prioritisation of existing and potential risks and issues.

Document Management and Reporting

  • Create and maintain comprehensive project documentation, plans and reports
  • Document management and sharing relevant documentation and reports with project teams
  • Set up and maintain project files and establish document control procedures

Budgeting and Reporting

  • Monitor, analyse and report on project budget and forecast to the Project Manager.
  • Assisting managers with development of status reports and Program board reports
  • Process invoices, update financial reports, and maintain files for audits/governance purposes if required

Skills, Knowledge and Attributes

  • Have a broad knowledge of project and program management methodologies.
  • Strong leadership and management skills;
  • Experience in business case writing, benefits tracking and financial modelling
  • Ability to work positively with the wide range of individuals involved in program management;
  • Good knowledge of budgeting and resource allocation procedures; and
  • Uses comprehensive knowledge and skills to work independently while guiding and training others on managing projects and/or programs within desired cost, time and quality parameters.
  • Demonstrated understanding of systems and processes within a complex environment;
  • Demonstrated ability to meet deadlines without compromising close attention to detail and accuracy;
  • Sound knowledge of IT infrastructure and IT technologies; and
  • A sound knowledge of Project/Program management frameworks & AgilePM methodology

Experience & Skills

  • Previous working experience as a Project Coordinator for 2 year(s)
  • Experience in project management, from conception to delivery
  • Strong working knowledge of Microsoft Project/Microsoft Planner or similar
  • Experience in working with the Atlassian product suite
  • Jira, Confluence
  • Solid organizational skills, including multitasking and timemanagement
  • Attention to details and proactive problem solver
  • Strong logic and analytical thinking.

Qualifications

  • PMP / PRINCE2 certification (desirable)
  • Business degree or similar (desirable)
  • Certificate in Project Management or similar (desirable)

Who are we?


Capricorn is a member-based financial services organisation which exists to improve the lives of over 25,000 Members across Australia and New Zealand by supporting them in building stronger automotive businesses.

We provide products and services including trade credit, risk protection, equipment finance, trade events, travel services, fuel cards and more.

  • PMO Analyst

    2 weeks ago

    Perth, Western Australia Jenny Barbour IT & Project Recruitment Full time

    Permanent Opportunity:- Perth location:- Exciting range of projectsThis role is responsible for assisting the Head of PMO to maintain a multi-year Portfolio Plan which captures all approved projects and proposals to inform project prioritisation based on agreed criteria.Supporting portfolio planning, resource management and all aspects of IT project and...

  • PMO Coordinator

    2 weeks ago

    Perth, Western Australia REM Consulting Full time

    PMO CoordinatorWe are looking for a PMO coordinator for a 12-month contract.This project is within higher education centre. Experience setting up and coordinating a PMO. Strong reporting skills Ability to implement a project tracking mechanism. Ability to create and maintain templates and documents. Strong project governance experience Provide Project...

  • PMO Project Coordinator

    2 weeks ago

    Perth, Western Australia Capricorn Full time

    Who are we? Capricorn is a member-based financial services organisation which exists to improve the lives of over 25,000 Members across Australia and New Zealand by supporting them in building stronger automotive businesses. We provide products and services including trade credit, risk protection, equipment finance, trade events, travel services, fuel cards...

  • PMO Analyst

    2 weeks ago

    East Perth, Western Australia The Perth Mint Full time

    Full time permanent position Award winning Iconic WA organisation located in East Perth Friendly and supportive teamAbout Us:The Perth Mint is an iconic Western Australian organisation operating on a truly global scale and delivering ground-breaking industry initiatives designed around customers evolving investment needs.Situated in East Perth for over 120...

  • PMO Manager

    2 weeks ago

    Perth, Western Australia Peoplebank Full time

    Location: Perth CBD Job Type: Contract Posted:about 2 hours agoContact: Maria Hecto Discipline:General IT Reference:PMO Manager: 6 months initial contract with possible extension Flexible work environment Skills: PMO framework, methodology, process, governanceOur client is looking for a PMO Manager to lead the Program Management Office.Responsibilities: Lead...

  • Project Coordinator

    2 weeks ago

    Perth, Western Australia Talent International Full time

    australia perth contract negotiable- 2 new Project Coordinator opportunities for well-known Perth Based clients Part time hours (one 24hrs/week and the other 2 days per week) Contract roles with extension options Both supporting the PMO Good support and working environmentsResponsibilities/Skills include some of the following:Solid experience assisting with...

  • Head of Transformation PMO

    2 weeks ago

    Perth, Western Australia Water Corporation Full time

    Head of Transformation PMO-12M0Primary Location WA-Perth - Inner-John Tonkin Water Centre - LeedervilleOrganization Transformation PMO- Senior leadership role within the Transformation Office- Shape decisions that will develop & sustain WA's water sources- Permanent opportunity based in our Leederville officeAbout the roleWe have a permanent senior...

  • Pmo Analyst

    2 weeks ago

    Perth, Western Australia Hays Recruitment Full time

    Exciting PMO Analyst role with a state government entity driving capability uplift and growth Your new company This organisation is a well-known state government entity in WA seeking a Portfolio Analyst who will be accountable for driving capability uplift and growth within the PMO team, Program and Projects.Your new role You will play a critical role in...

  • Project Coordinator

    2 weeks ago

    Perth, Western Australia Downer Group Full time

    Downer has been selected to take part in a national programme delivering design and construction of Node to Premises (N2P) technology for our client, the National Broadband Network. Increasing the footprint of the existing fibre network will allow more Australians to realise the benefits of reliable, high speed internet connections. Design and Construction...

  • Head of Transformation PMO

    2 weeks ago

    Perth, Western Australia Water Corporation Full time

    Head of Transformation PMO-118VPrimary Location WA-Perth - Inner-John Tonkin Water Centre - LeedervilleOrganization Transformation PMO- Senior leadership role within the Transformation Office:Shape decisions that will develop & sustain WA's water sources:- Permanent opportunity based in our Leederville officeAbout the roleWe have a permanent senior...

  • Project Coordinator

    2 weeks ago

    Perth, Western Australia PERSOLKELLY Full time

    Nationally renowned CBD based client is seeking an experienced and driven Project Coordinator to join their team focusing on Housing Projets throughout WAProject CoordinatorPERSOLKELLY is one of Australia's largest and longest serving recruitment providers. Delivering both quality temporary and permanent options, we specialise in the recruitment of...

  • Project Management Office

    2 weeks ago

    Perth, Western Australia City of Perth Full time

    $90,739 to $96,109, plus superannuation:- Full-time, permanent:- CBD LocationThe City is seeking a Project Management Office (PMO) Analyst. This role involves providing daily support to the project portfolio by managing and enhancing project operations.This role will be assisting the City's project evolution by providing monitoring, reporting, quality...

  • Project Coordinator

    2 weeks ago

    Perth, Western Australia PERSOLKELLY Full time

    Our Nationally renowned Facility Management client is urgently seeking an experienced and Immediately available Project Administrator to join their team to help finish out a refurbishment project that has already begun on the Iconic Rottnest Island.PERSOLKELLY is one of Australia's largest and longest serving recruitment providers. Delivering both quality...

  • Principal - Transformation PMO

    2 weeks ago

    Perth, Western Australia Water Corporation Full time

    Principal - Transformation PMO-112GPrimary Location WA-Perth - Inner-John Tonkin Water Centre - LeedervilleOrganization Transformation PMO- Strategic role within the newly formed Transformation Office:Shape decisions that will develop & sustain WA's water sourcesAbout the role:We have a permanent opportunity for a Principal - Transformation PMO. As part of...

  • PMO Manager

    2 weeks ago

    Perth, Western Australia Aurecon Group Full time

    Want to bring ideas to life?You're in the right place. We've been a leading design, engineering and advisory company for decades.So why choose Aurecon? It really comes down to one, crucial question: what kind of world do you want to create for the next generation? Truth is, the decisions being made right now will determine the future of everything - from the...

  • Head Of Finance Pmo

    2 weeks ago

    Perth, Western Australia Allied Credit Pty Full time

    Head of Finance Program Management OfficeLocation – Sydney Join an ambitious Finance & Treasury division with an exciting improvement agenda. Green field role with an opportunity to define the future. Allied Credit has a hybrid work environment, we understand the value of a work-life balance.Company DescriptionAllied Credit is a leading and...

  • PMO Support Analyst

    2 weeks ago

    Perth, Western Australia Mars Recruitment Full time

    PMO Support Analyst required for immediate start by our client - a Global Tier 1 Resouces business. 1st line support Adhoc Support of tasks Flexible approach Data cleansing Must have good customer engagement skills MS office, MS Flow. SAP experience highly advantageousSome more about you Passionate and enthusiastic to learn Some experience in projectbased...

  • IT Project Scheduler

    2 weeks ago

    Perth, Western Australia Beacham Group Full time

    Opportunity to join WA icon in a key technology infrastructure refresh programRewarding role in a PMO leveraging your scheduling & planning expertiseFantastic opportunity to get some job satisfaction back in your careerOpportunity to join WA icon in a key technology infrastructure refresh programRewarding role in a PMO leveraging your scheduling & planning...

  • PMO Analyst

    2 weeks ago

    Perth, Western Australia NES FIRCROFT Full time

    BH-237713Posted: 19/06/2023 Market Rate Australia Western Australia Perth Contract IT,Oil & Gas Our client, a- Global Oil & Gas Operator, is looking for the next- PMO Analyst join them on a- 12-month contract basis. If you are interested in an opportunity that involves Process Review and Improvement, Financial Management and Resource Allocation Management,...

  • Project Officer

    2 weeks ago

    Perth, Western Australia Curtin University of Technology Full time

    Salary range from $89,919 to $95,39- 17% superannuation, work flexibility and great benefits 24 months fulltime fixedterm contractReference: Curtin Institute for Data Science _(formerly Curtin Institute for Computation)_The Institute supports a growing network of SMEs, external organisations, government departments, researchers, co-operative research...