Secretary - Employment

1 week ago

Melbourne, Victoria, Australia Baker McKenzie Full time

Why Baker McKenzie?
***At Baker McKenzie not only do we pride ourselves on leading pay and a great culture, joining a leading Global Law firm provides unique development opportunities to grow in a highly supportive working environment throughout all stages of your life. We know our people value flexibility around when and where they work. We are committed to offering a more adaptable way to work, and we call this bAgile. As a highly valued employee we will also provide you with an extensive range of wellbeing, recognition & benefits offerings.

For more information on our benefits click here

The Role
We are currently looking for a full-time Secretary to join our Employment Group in Melbourne. Our Secretaries provide timely, efficient and high quality secretarial and administrative support to lawyers and other work providers.

Responsibilities
Key Duties of the role include but are not limited to:

  • Answering the phone
  • appropriately screening calls, resolving simple queries wherever possible, taking and relaying messages promptly and, if necessary, redirecting queries.
  • Managing monthly billing processes and specific client invoicing requirements, including drafting and circulating invoices, distributing invoices to clients and necessary weekly, monthly and quarterly reporting responsibilities for key clients
  • Supporting the client matter intake process.
  • Processing expense claims and cheque requisitions.
  • Undertaking conflict searching.
  • Working directly with clients, developing and maintaining relationships, and assisting with business development activities.
  • Organising couriers, conferences and functions, travel and accommodation, internal and external meetings (including room, car spaces, catering, invitations etc.) for authors.
  • Managing authors' calendars and schedules and keeping informed about authors' whereabouts at all times.
  • Identifying, opening, generating, maintaining, labelling, updating and closing files, according to task, author and the Firm's requirements.
  • Ad hoc tasks as requested.

The Team
Baker McKenzie's Employment group is a highly active area of our Australian practice.

Our employment lawyers advise on all aspects of employment law including employment contracts, negotiations and disputes with trade unions, anti-discrimination suits and occupational health and safety.

Conducting litigation on behalf of clients is also a key area of the practice.

Although the practice primarily acts for employer and employer organisations, our lawyers have also been involved in disputation with union organizations and individual employees.


Our Employment lawyers have extensive litigation experience in all aspects of employment law, and appear regularly before the Federal and State Industrial Tribunals, the Anti-Discrimination Tribunals and the Conciliation and Industrial Commissions.

In dealing with industrial relations dispute, it is always our objective to attempt to conciliate rather than litigate. The group actively pursues alternative dispute resolution as a means of resolving contentious matters.

What we're looking for -

  • Previous experience in a similar role, ideally in a law firm or professional services environment supporting multiple fee earners;
  • A minimum typing speed of 50 wpm (90% accuracy rate);
  • Technical proficiency in Microsoft Outlook, Word, PowerPoint and Excel;
  • Excellent customer service and client relationship skills;
  • SAP experience (preferred but not required); and
  • An Advanced Diploma of Business (Legal Practice) or equivalent qualification is desirable.
- ability to work well in a team environment (including across Australian offices and internationally);
- willingness to learn; and
- willingness to develop others through mentoring and sharing experiences.

About the Firm
At Baker McKenzie, we are different in the way we think, work and behave.

The first local, truly global law firm in Australia, we commenced operations in Sydney in 1964, in Melbourne in 1982 and in Brisbane in 2014.

Our lawyers work seamlessly with our global colleagues, collectively providing a capacity of more than 13,000 people, including over 6,500 lawyers who work alongside our clients to drive growth that is both sustainable-and inclusive.


Baker McKenzie Australia can offer you access to complex, market leading matters working with some of the world's best legal minds-people who know the law and who understand business.

We have an unrivalled ability to provide training and secondment opportunities across our global network.

Locally, we have an inclusive culture of learning, coaching and opportunity where you will work in small teams on matters that often cross borders.

We value people who think ahead and get noticed.

Inclusion, Diversity & Equity


Baker McKenzie is committed to providing a diverse and inclusive culture for all its employees, with equal opportunity for all to progress and have a meaningful career with our Firm.

Our mission is t

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