Daily Organisation

1 week ago

Geelong, Victoria, Australia Education and Training Full time

Location:
Geelong | Surf Coast

Job type:
Full time / From 27/02/2023

Organisation:
Education and Training

Salary:
Salary not specified

Occupation:
Administration/Secretarial

Reference:

Selection Criteria:

  • Demonstrated capacity to effectively co-ordinate the administrative demands associated with the role of the daily organisation of a multi campus college.
  • Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines which ensure the effective and reliable organisation of a multi campus college.
  • Demonstrated high level organisational, oral and written communication skills and the ability to build and maintain effective relationships with staff and students.
  • Demonstrated capacity to utilise programs such as Excel, Edval and Compass to co-ordinate the effective delivery of the college's learning program.
  • Demonstrated capacity to provide advice and support to management including providing financial and administrative reports to executive and the consultative team.
  • Demonstrated commitment to professional learning and growth for both self and others.

Role:

This position will require flexibility of working hours. The position will be 38 hours but consideration will be given to part time.

The role can require work outside of the normal hours of attendance for ES of 7.00am - 6.00pm but TiL and hours will be negotiated with the successful applicant.

This role could require attendance up to 5 days during school vacations.

For the effective daily operations the preferred start time is 7.00am.

The primary role is to lead the the daily organisation across the college, with support of the executive team.


This Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services.

The role will usually impact beyond the work area or professional field.

It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.


Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved.

This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility.

Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases.

Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.

Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.


An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


Responsibilities:

  • Daily organisation coordinating CRT's to cover staff for all absences including the administration of professional learning.
  • Allocating extras, in lieu's to staff equitably, in line with the agreement and communicating this to staff in a timely manner.
  • Maintaining a database of CRT's including qualifications, availability, resumes etc
  • Liaising with recruitment companies as required.
  • Support the administration of School Local Payroll in conjunction wiht the Assistant Business Manager.
  • Administration of CRT paperwork and inductions.
  • In conjunction with the Business Manager ensure staffing changes are notified to the appropriate staff to ensure the smooth operations of the College.
  • Participation in weekly Daily Organisation Team meetings (DOT).
  • Working closley with the timetabler on alternative programs that require staffing e.g. transition programs, exam timetables
  • Provide reports to the executive team on the CRT budget, staff allocations, duties etc
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