Administration/student Transport Co Ordinator

2 weeks ago

Melbourne, Victoria, Australia Education Full time

Location:
Melbourne | Western Metropolitan

Job type:
Full time / From 10/07/2023

Organisation:
Education

Salary:
Salary not specified

Occupation:
Education and Training

Reference:

Selection Criteria:

SC1 Demonstrated experience and skills in coordinating a specific education support function. i.e CASES data base

SC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3 Demonstrated high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6 Demonstrated commitment to professional learning and growth for both self and others.

Role:

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field.

It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.


Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved.

This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility.

Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases.

Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.

Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.


An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


Responsibilities:

  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
  • Provide administrative support to external service providers as required.
  • Manage the processing of student admissions, registrations, enrolments and transfers.
  • Provide required level of administrative support for school events, functions and projects.
  • Implement induction programs for new staff, volunteers and other workers to the school.

Who May Apply:

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment:

Child Safe Standards:

DET Values:

Other Information:

Admin/Reception - Office Duties

  • Front desk / phone calls / visitors
  • Distribute daily mail to staffroom pigeonholes
  • Parcels deliveries received at school
  • Assist staff as required
  • Filing
  • Photocopying
  • Announcements
  • Banking
  • Prepare outgoing mail
  • Manage the keys & devices used daily by CRT's and CRT's timesheets.
  • Maintain a monthly record of correspondence for School Council Meetings
  • Extract information from CASES2
  • Archive appropriate document and records at the end of every year
  • Coordinate the purchasing of office requisites & paper
  • Updating Papercut for staff printing with ICT Manager.
  • Administer student medication/asthma and record dosage
  • CASES21 student records data
  • Student enrolment packs
  • Assist with All
    Graduates Interpreting and Translating
    online access.
  • Student Transport/ DEECD & Mees Bus transport Routes
  • Student & Staff uniforms.
  • Assist with Fundraising Team members. i.e agenda/minutes
  • First Aid Supplies
  • Maintain Cleaning supplies
  • Other duties as directed by the Principal./Business Manager

Newsletter / School community

  • Responsible for typing, photocopying and distribution of newsl

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