Investment Banking Executive Assistant

2 weeks ago


Melbourne, Victoria, Australia Anton Murray Consulting Full time

Melbourne- Ancillary Areas- PermanentA leading global investment bank is seeking an Executive Assistant for an initial 12-month contract (temp to perm) to support the MD and a team of seven investment bankers.


Key responsibilities:

  • Extensive, complex diary management, including coordination of internal and external meetings, calls, video preferences
  • Maintains team diaries and contacts telephone answering is a priority


Travel
  • Book flights and accommodation for team


Expenses
  • Accurately complete expense reports for team of bankers each month
  • Assisting bankers and general administration tasks, source and collate research information, news runs and project materials as required
  • Coordinate couriers and outgoing mail, distribute incoming mail
  • General administration including document production
  • Client entertainment organise ad hoc lunches, dinners
  • Actively foster a cohesive work environment within the EA team; working effectively with other EA's to ensure cover during lunch hours and other absences
  • Build and maintain relationships with staff in offshore offices

Experience:

  • Excellent written and verbal communication skills
  • Prior Investment banking or financial services EA / PA/ TA experience
  • Experience in providing support and senior levels of an organisation
  • Able to manage priorities and conflicting issues in a professional manner
  • Proficient in Microsoft Office Programs
  • Extensive experience in admin in a fast paced environment


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