Administration Officer

2 weeks ago

Brisbane, Queensland, Australia CSIRO Full time

Acknowledgement of Country:


CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia.

We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

Child Safety:


CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs.

View our Child Safe Policy.

The Opportunity:

-
Play a key operational support role in one of CSIRO's major science & research programs:


  • Multi-faceted role with great flexibility & benefits on offer:
-
Join the supportive & dynamic team at Australia's National Science Agency


We are currently seeking a motivated and energetic Administration Officer to join the CSIRO Energy Technologies Program, and play a key role in providing administrative and operational support to the Research Director and the wider program.


As the national science agency, we solve the nation's greatest challenges through innovative science and technology, and sustainability is at the core of many of these challenges and our overall purpose.

CSIRO 'Energy Technologies' Program conducts analysis, modelling, design, development and demonstration activities to support the deployment of high-efficiency, low-emission energy technologies, utilising resources from coal to renewable energy sources.


As the Administration Officer for this program, you will have a varied and autonomous role, supporting the Research Director with a range of program operations and activities, and ensuring the smooth coordination of them.

As a key point of contact, you will use your exceptional organisational & administrative skills, and your ability to take initiative to learn and maintain a keen interest in the program's objectives and activities, and efficiently manage any relevant correspondences and enquiries from various internal & external stakeholders, as well as monitor & follow-up on any issues.

An important part of your role would be to communicate effectively, and proactively build & maintain strong partnerships with a range of stakeholders to efficiently facilitate these activities.

This role would also involve routine administrative tasks requiring strong attention to detail, ability to maintain confidentiality, and willingness to improve systems & operations.

Utilising well-developed administrative skills, this role offers a great opportunity to hone your operations coordination and people management skills.

CSIRO champions in providing a diverse and inclusive culture, supports flexible work arrangements, and offers you excellent professional development opportunities to grow your skills & career.


Your duties will include:

  • Providing practical support to the Research Director on dealing with issues and interactions with key stakeholders and external parties.
  • Ensuring prioritised issues for the Research Director's attention are effectively managed, including monitoring and following up on issues that need attention, as well as managing correspondence & reports that deal with routine matters.
  • Managing or contributing to administrative projects or issues as necessary (e.g., scholarship program, visiting scientists, publication records).
  • Assisting the Energy Business Unit Executive Officer (EO) and Executive Assistant (EA) to coordinate material needed for reviews, reports, to respond to information requests.
  • Coordinating internal and external meetings or other events, including booking rooms, resources, travel, transport, equipment and catering, as well as preparing meeting minutes and initiating followup actions.
  • Establishing and maintaining electronic document management systems in accordance with CSIRO's record management standards.
  • Developing and maintaining functional networks to facilitate effective Business Unit operations.

Location:
Brisbane (Pullenvale), QLD

Salary:
AU$68K - AU$86K pa + up to 15.4% superannuation

Tenure:
Indefinite, Full-time

Reference: 95023

To be considered you will need:

  • Demonstrated experience in providing secretarial or administrative support to a line manager and/or team in a fast paced and complex environment.
  • Demonstrated ability to work effectively in a team, positively contributing to the team environment.
  • Demonstrated ability to clearly convey information and ideas, and establish effective interpersonal relationships with a wide variety of people.
  • Strong organisational skills, able to prioritise demands, and escalate issues when required
  • Demonstrated ability to professionally handle sensitive and confidential information, and use appropriate judgment and discretion.
  • Ability to work with mínimal direction, and show initiative and adaptability when managing competing demands.
  • Ability to quickly adapt to technological, structural and procedural changes and maintain professional

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