Executive Personal Assistant

2 weeks ago

Brisbane, Queensland, Australia Queensland Rail Full time

You'll connect Queensland. We'll connect you to an amazing career.

Queensland Rail is built on true connection and everything we achieve is made possible by you.

About the team

The Corporate Affairs team plays a significant role in building and maintaining Queensland Rail's brand and reputation through superior communication, marketing and stakeholder engagement services. It provides both proactive and reactive professional services for the business, in accordance with our strategic and operational plans.

About the role

As the Executive Personal Assistant, you will support the Executive Officer with delivering key outcomes for the organisation.

This is a temporary full-time and office-based position until the end of March 2025.

Day-to-day responsibilities include (but are not limited to):


• Diary and email management – this includes managing competing interests and ensuring that managers have the same amount of access and support from the Executive Officer.

• Pulling together and editing weekly CEO briefs and monthly reports.

• Collaborating with, and backfilling for, the Business Support Officer as needed.

• Maintaining an awareness of, and reporting to the Executive Officer, issues, responsibilities, and priorities of the portfolio and business.

• Working with the Executive Officer, Brand Reputation Corporate Affairs team members and the CEO's office to manage daily approvals and workflow.

• Performing general office and safety administration tasks.

Please see position description for a comprehensive list of responsibilities.

Our ideal candidate

We are seeking a forward-thinking, solutions-focused "go getter" with a positive attitude who thrives in a fast-paced environment and takes on challenges with strong determination. The ability to foster productive working relationships across the organisation will be paramount to your success in this role. The ideal candidate will have:


• Previous experience in providing high-level executive and administrative support, with experience editing briefs and reports.

• A high-level of written and oral communication skills.

• The ability to work well with all Brand Reputation Corporate Affairs functions and other business areas.

• A high level of skill in the use of office software including Microsoft Word, Excel, SharePoint, Outlook and PowerPoint.

• A proven ability to show initiative and plan ahead.

• High attention to detail and exceptional ability to manage multiple changing priorities and deadlines.

• The ability to learn quickly and adapt to new and evolving requirements.

• Experience maintaining high level of confidentiality and professionalism.

Benefits you will enjoy:


• Base annual salary of $113,700 (pro-rata % super

• Work within a supportive and engaged team environment

• Career opportunity with an industry leader

• Free Citytrain travel to and from work

Please apply to Executive Personal Assistant via our website by clicking onto the "Apply" button by 11:59pm (GMT+10:00 Brisbane) Friday 24th of May 2024.
IMPORTANT INFORMATION FOR CURRENT QUEENSLAND RAIL EMPLOYEES:

You must apply for vacancies via the internal People Connect solution – Click here for more information

External applicants applying for roles within Queensland Rail will be subject to Alcohol and Other Drugs pre-employment testing. The recruitment and selection process for this position might require shortlisted applicants to undertake psychometric assessment, pre-employment health assessment and background checks that might also include criminal history and credit checks.

Supporting a Diverse Workforce

Queensland Rail is committed to a diverse workforce that is reflective of the customers and communities we serve.
We are inclusive, collaborative, respectful, and value our differences. We are 1TEAM, where everyone belongs.
If you do require an adjustment during the recruitment process, please contact Tanya Anderson via the email below.

To learn more about this Queensland Rail career opportunity please contact Tanya Anderson with your specific enquiry via email to Please do not email your application. We can only accept applications received via our website.

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