Paralegal - Wills, Estates and Trusts

2 weeks ago

Melbourne, Victoria, Australia Gadens Full time
Administrative Assistants / Support Clerks

  • Melbourne
  • Permanent / Full Time
  • 30 weeks' Paid Parental Leave
for (permanent) staff and partners

  • A truly flexible workplace we call it "Your Work. Your Way"
  • And of course great people, great culture and great work

About you

To be considered for this role you will be an experience Paralegal in the Private Client area, with a particular focus on Wills & Estates and Trust work.

Previous experience working with PEXA and Duties Online is preferred, but not essential. Your strong work ethic and drive to consistently provide outstanding service in a timely manner will be highly regarded.

  • At least 3 years' relevant experience
  • Strong time management skills
  • The ability to manage a varied workload
  • Excellent attention to detail
  • Excellent verbal and written communication skills
  • A cando attitude with a teambased approach to work
  • Strong Microsoft Office skills

Your role

This is a great opportunity for an experienced Paralegal to join our Melbourne office, producing quality work for quality clients.

Our teams work together to provide outstanding service to our clients, in an uplifting and collegiate environment.

Your role will involve:

  • Preparation of documents including Enduring Powers of Attorney (financial and personal), Appointments of Medical Treatment Decision Maker, simple Wills, Binding Death Benefit Nominations for SMSFs
  • Assistance with all Probaterelated work, including drafting online Probate advertisements, drafting Applications for Probate (including the Affidavit of Executor, Inventory of Assets and all other accompanying Exhibits) and lodging the same with RedCrest.
  • Assistance with all Estate administration work, including liaising with financial institutions, share registries and the like to redeem Estate assets.
  • Incorporation of companies and preparation of associated documentation, including completion and lodgement of ASIC forms, compiling the Company Register, completing Company Secretarial forms and preparation of Company resolutions.
  • Attendance to template discretionary Trust Deeds, Unit Trust Deeds, Bare Trust Deeds and Superannuation Fund Trust Deeds.
  • Attendance to Client Authorisation and Verification of Identity Forms.
  • Attendance to all searches with ASIC, Land Titles Office, Supreme Court Probate Office and the Registry of Births, Deaths and Marriages.
  • Registration and attendances with the Duties Online system.
  • Liaising with clients and external organisations as necessary.

About Gadens
Gadens is a leading, independent Australian law firm, with a clear vision and strategy for the future.

We help people achieve their purpose in a complex world, by leading by example, inspiring others, innovating and building something we are all proud of.


At Gadens, we:
- develop and inspire our people
- do the right thing and make an impact
- work with quality clients in our chosen markets
- solve problems with people and technology working seamlessly together
- are a widely recognised and respected brand.

What we offer

We offer:

  • Progressive and marketleading Parental Leave support including:
  • 30 weeks' Paid Parental Leave
  • Superannuation contributions while on Parental Leave, for up to 52 weeks (based on 5 days/week, regardless of your working days)
  • An external coach to support our people through the various stages of the parental leave journey (Launch, Leave and Landing)
  • A supported and staggered return
  • Budget relief for fee earners upon landing/return
  • Support and paid leave for Surrogacy and IVF treatment
- a friendly, down-to-earth, and supportive team environment
- ongoing professional development opportunities
- truly flexible work practices
- health and wellbeing initiatives
- and much more


At Gadens, we engage with all of our people to create a work environment that encourages and promotes inclusion and diversity, while instilling pride in the firm and our values of excellence, collaboration, stewardship, positivity, responsibility and integrity.

Our values and culture assist us in creating a cohesive environment in which we are committed equally to professionalism and personal fulfilment.

We strive to create a culture where the principles of sustainability and corporate social responsibility are embraced and lived by our people every day.

This includes respecting and connecting with First Nations people, and providing access to justice to those in need through our pro bono practice.

This is what makes Gadens a great place to work.

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