Executive Assistant, Global Investment Banking

1 week ago

Sydney, New South Wales, Australia Bank of America Full time

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection.

Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day.


One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world.

We're devoted to being a diverse and inclusive workplace for everyone.

We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.

Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organization.


Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference.

Join us

Executive Assistant providing high-level administrative support to Senior Executive and Sector team. Performs diverse, advanced and confidential administrative support duties including comprehending and responding to complex correspondence internally and externally. Relieves management of administrative tasks; gathers, compiles and reports information relevant to/for the executive and team. Communicates with executives and line management to gather/convey relevant information. Meaningfully contributes to the overall productivity of the team through effective planning and efficient performance of the role.

Responsibilities:

  • Be responsible for extensive calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings.
  • Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
  • Meet and greet clients and visitors.
  • Setup and coordinate meetings and conferences, including room bookings and ordering refreshments/food as required.
  • Assist preparation of presentation materials.
  • Compose correspondence, create and modify documents/presentations using Microsoft Office.
  • Required to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
  • Arrange travel schedules and reservations for executive management as needed.
  • Prepare T&E claims in line with company policy.
  • Perform general clerical duties to include but not limited to: photocopying, mailing, and filing.
  • Maintain hard copy and electronic filing system.
  • Sign for mails and packages.
  • Coordinate and maintain records for staff office space and phones as necessary.
  • Communicate and handle incoming and outgoing electronic communications.
  • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
  • Other adhoc duties as assigned.

Requirements:

  • Held a similar position and can demonstrate an understanding of the role and responsibilities.
  • Strong organization and planning skills, can manage multiple changing and conflicting priorities.
  • High energy, mature with positive and cando attitude.
  • Able to record, transcribe and distribute minutes of meeting, audio typing skill is a must.
  • Flexibility on working hours.
  • Detailoriented and takes ownership of tasks/responsibilities.
  • Experience in heavy calendar management.
  • Previous work in an Investment Bank environment would be an advantage.
  • Has financial industry knowledge.
  • Strong English verbal and written skills.
  • Microsoft Office (including Word, Excel and PowerPoint).

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