Faculty Business Operations Coordinator

1 week ago

Perth, Western Australia Curtin University of Technology Full time
  • Continuing permanent, full-time (1.0 FTE) opportunity based in Perth (Bentley)
  • Support life-changing education and research with a great team.
Job Reference:

Your new role

We are currently seeking a qualified individual for the position of Faculty Business Operations Coordinator. The successful candidate will be responsible for efficiently managing operational and administrative functions for the Faculty Office and the Faculty's research institutes, CHIRI and enAble.

You should possess strong planning and problem solving skills, be process driven, demonstrate initiative, be able to motivate a small team to deliver high quality service and have the ability to partner with internal and external service providers to achieve quick and positive outcomes.

If you thrive in a dynamic and fast-paced environment and possess the necessary skills and experience, we encourage you to continue reading and applying for this exciting opportunity.

In this role, you will (but are not limited to):
  • Manage day-to-day business operations of assigned areas.
  • Liaise with University service functions to facilitate administrative activities.
  • Developing and refining internal processes integrating continuous improvement.
  • Coordinate specific projects as assigned.
  • Support GM, Faculty Deans, and Directors with preparation of briefing papers, reports, etc.
  • Provide executive support to Faculty committees and working parties.
  • Manage operational budgets and reporting.
  • Facilitate Faculty-wide communications
  • Provide leadership and management of staff in the administrative pool.
  • Coordinate efficient use of staffing resources.
  • Build and maintain professional working relationships with senior staff within the Faculty's schools and centres.
About us

We are an energetic, dedicated team of academics and professionals working together to provide global solutions through quality graduates and innovative research. Curtin is a welcoming space where integrity, respect for one another, courage, excellence, and impact are essential to everyday life. Situated on Whadjuk Nyungar Country, our vibrant campus includes a gym, day-care centre, a medical centre, art gallery, endless food options including a supermarket, beautiful gardens, end-of-trip facilities, good parking, and excellent public transport connections.
  • Global Excellence:Curtin University proudly stands among the top one percent of global universities according to the ARWU 2023 rankings.
  • Rewards Beyond Salary:Enjoy the perks of a generous superannuation contribution (17%) with cash out options*, customisable salary packaging benefits through Paywise; as well as Hotel and Health Insurance discounts.
  • Time Well-Spent:Experience the added value of 17.5% Leave Loading, with the option to be paid out or taken as additional leave. Benefit from Parental Leave (26 weeks for the primary caregiver), Annual Leave (20 days), Personal Leave (14 days), Aboriginal Torres Strait Islander Leave (5 days)*, Study Leave, Community Service Leave, and access to Long Service Leave after 7 years of continuous service for Professional Staff.Plus, 18% more observed days off - enjoy 12 Public Holidays each year (including Easter Tuesday), and 2 extra University Days over the Christmas/New Year Period (see EBA 51.1 and 51.9).
  • Recognition for Prior Service:Curtin recognises prior service for long service leave purposes. New Curtin employees may be* eligible if they have worked for an Australian University, public service or other recognised institution.
  • Health and Wellness:Our on-campus Medical Centre prioritises Curtin staff and students. Join Curtin's Healthy Lifestyle Program, with up to 2 hours per week of paid time off to engage in University-approved healthy lifestyle activities. Explore Curtin's wellbeing locations at
For more information on our university, please visit

Join us

To apply, please include a cover letter addressing the criteria (noted below), and your CV to allow us to assess your suitability for this role.

Selection Criteria
Completion of a degree with considerable relevant experience; or extensive experience and management expertise in an administrative field; or an equivalent combination of relevant experience and/or education/trainingDemonstrated planning and organisational skills with the ability to manage multiple deliverables in a dynamic and complex environment.Demonstrated staff management skills with the ability to conduct effective work planning and performance review discussions and to foster a work environment of high achievement, continuous improvement, and job satisfaction.Demonstrated high-level interpersonal and oral communication skills with the ability to effectively consult with a wide range of stakeholders on a range of matters and in a professional and confident manner.Demonstrated analytical and problem-solving skills with the ability to offer solutions to complex problems.Demonstrated understanding of financial and budget management.Demonstrated high-level written communication skills with the ability to prepare high quality reports, briefing papers, and correspondence Desirable Criteria
  • Previous experience in within the higher education sector.
To view a copy of the position description please use the following link:

Applications close:Sunday, 30 June 2024, at 10:00 pm AWST
Applicants should note that prior to appointment, any offer of employment is subject to completion of National Police Records checks, and background, integrity, and reference checks to Curtin's satisfaction. At Curtin, we are committed to being a Child Safe organisation and this position may also require you to have a current Working With Children Check.

If you have any queries in relation to this application process, please contact our careers team on option 3,1), quoting the reference number.

Inclusion and Diversity at Curtin

We are committed to ensuring that Curtin has an inclusive environment, free from harassment, in which all students, staff and the community feel respected, valued and welcome.

We encourage applications from Aboriginal and Torres Strait Islander people, people with disability, women, and people from culturally and linguistically diverse backgrounds, and are committed to making reasonable adjustments to enable people with disability to participate fully in our recruitment, selection and appointment processes.

Disclaimer

Curtin reserves the right at its sole discretion to withdraw from the recruitment process, not to make an appointment, or to appoint by invitation, at any time. We reserve the right to remove the advert earlier than the date on the advert.
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